Editing files in Google Docs - Alfresco Content Services - 23.4 - 23.4 - Ready - Alfresco - external

Alfresco Content Services
Platform
Alfresco
Product
Alfresco Content Services
Release
23.4
License

The Edit in Google Docs action is available for any file that can be edited in Google Docs. Common document, presentation, and spreadsheet formats are supported.

Files you edit are temporarily stored in Google Docs, then removed from Google Docs once they’ve been checked back in to Alfresco Share.

  1. Hover over file and click More then Edit in Google Docs.
  2. If prompted, authorize Share to access your Google Docs account. If you have a Google Username in your Alfresco Share profile then it will be used as the default account.
    Note: If your browser asks you to allow popups for Google Docs then go ahead and do so. If you’re using Safari you won’t be able to use Google Docs until you enable all popups in the settings, so for security reasons you may prefer to use a different browser. If you previously locked the file for editing and are returning to it, you’ll have the action Resume Editing in Google Docs.

    The file opens in Google Docs in a new browser tab. It’s locked in Share so that other users can’t edit it while you’re working on it. The file stays locked until you either discard or save your changes.

  3. Edit the content.
  4. When you’re done, close the Google Docs browser tab. In Alfresco Share you’ll see the file displays the Google Docs icon. icon to show that it’s open in Google Docs.
  5. In Alfresco Share, click More then Check In Google Doc.

    You can also select Resume Editing in Google Docs to carry on editing, and Cancel Editing in Google Docs to discard the editing session and any changes made.

  6. On the Version Information dialog box, indicate if the revision is major or minor, then add any information that might be relevant to the updates you made.
  7. Click OK.

This saves the file to Alfresco Share and unlocks the file.

Note: See Google Docs FAQs for more on working with Google Docs.