Sharing files - Alfresco Content Services - 23.4 - 23.4 - Ready - Alfresco - external

Alfresco Content Services
Platform
Alfresco
Product
Alfresco Content Services
Release
23.4
License

You can easily share an file - even with people who don’t have an Alfresco Share account. Clicking the Share action generates a URL that you can send by email or publish using social networking websites.

People with access to the URL can view the file. Those with an Share account have the option of signing in; those without an account can create one.

This option is available in the Document Library Detailed view and on the file preview screen. In the Document Library graphical views click the information icon to see the option.

  1. In the Document Library find the file you want to share.
    Note: You can only share files, not folders.
  2. Click the share icon.
    A window appears displaying the URL for this file.
    Note: The View action lets you preview the file to ensure it is the content you want to share.
  3. Click the icon that represents how you want to share the link.
    Note: You can also copy the link and paste it wherever you like, such as an email or document.
    When you select a sharing option, a page relevant to your selection displays.
  4. Complete the details on the page provided and share the link.
    • Email: The email subject and body are pre-populated for you. Add a recipient and edit the message as necessary, then send.
    • Facebook: Write a comment to post with the link and select how you want to share it. Click Share Link.
    • Twitter: Edit the message as necessary and click Tweet.
    • Google+: Write a comment to post with the link and specify who you want to share it with. Click Share.
    Note: If an file is a Microsoft Office, PDF, or other text-based file type (not an image or video) then you can also click the link icon on the file preview to share a link to the item, and even select to Link to current page.
    When you don’t want your publicly shared file to be available anymore, you can break the link. Once you make the link invalid, anyone who tries to access it will be unable to reach the public page.
  5. Find the file you previously shared.
  6. Click Shared. The window displaying the item’s URL appears.
  7. Click Unshare.