Users with the appropriate capabilities can add records, and record folders to a hold to freeze them. Holds prevent changes to on hold items, which have their retention schedules suspended until the hold is removed.
Note: Smart folders can’t be added to a hold. Adding system files
to a hold is also not supported and could create errors, this includes data
dictionary files.
A hold allows objects on hold for a particular reason to be tracked as a set.
Note: When you add a record folder to a hold, all records within
the folder are also added to the hold. The records can’t be removed from the hold
individually, they can only be removed from the hold by removing the entire
folder.
Note: This functionality isn’t available if at least one hold
hasn’t been set up or you don’t have permission to put records on the existing
holds.
The record remains in its place in the File Plan. It is also shown in the Holds area of the explorer panel.
To remove a record from a hold hover over it in the File Plan or the Holds area and select Remove from Hold.