Brainware for Transcripts uses an associative search engine in order to ascertain the applicant. Multiple instances of applicant master data, each referred to as an applicant partition, are also supported by the solution.
By pointing Intelligent Capture to an extract of the client's applicant master, whether it resides in a flat file or in a database table, the system analyzes the text of the transcript and then selects the closest matching institution record in a fault-tolerant manner that accounts for spelling differences, OCR errors, and abbreviations.
If the system is not confident that the returned applicant from the extract is the correct applicant, the field is marked invalid and the document is sent to Verifier. A Verifier user then chooses to accept this applicant or select an alternative using the applicant search facility within Verifier.
If the Applicant ASE is configured for Applicant Site ID, the ApplicantID and the ApplicantSiteID needs to be entered in the relevant fields. The search is triggered only after you save the details by clicking outside the ApplicantID field and pressing Enter. The ApplicantASE, Last Name, First Name, Middle Name and DOB fields are automatically updated on the Verifier form.
The ApplicantID is a mandatory field for all transcript types.
Brainware for Transcripts also supports scenarios where the SIS uses an external applicant ID for display to a user, but another applicant ID internally. In this scenario, the external applicant ID is displayed within Verifier, but the system stores the internal applicant ID in the internal applicant ID field so that both values are available for export to the downstream system(s).