Brainware for Transcripts attempts to capture the following information at coursework line-item detail from college transcripts.
| Coursework field | Description |
|---|---|
| Course Number | This is the course department and number combine. For example,
MTH101 MTH = Course Department (Math) and 101 = Course Number.
You can configure Brainware for Transcripts to compare extracted course numbers against a database table of known course numbers, including the issuing institution ID. If only one record exists for the extracted course number within the database for the issuing institution, the course number is validated. If multiple records exist for the course number within the table but only one of the database course descriptions match the extracted description, the course number is validated. If these validations are unsuccessful, the course number is presented for verification. You can configure Brainware for Transcripts to add new course number and description combinations to the database table upon export. |
| Description | This is the description of the course. |
| Grade | This is the letter grade achieved for the course. Acceptable
grades can be configured via Grade Settings
in SCM. The system attempts numeric grade extraction for any coursework table where no alpha grades are extracted. You can configure BFT to force numeric grade extraction based on the InstitutionID issuing the transcript by adding the InstitutionID to the Numeric Grade Extraction page in SCM. If the InstitutionID extracted from the ASE pool exists in Numeric Grade Extraction, the system removes any RTS extracted grade prior to performing numeric grade extraction. |
| Earned | This is the credits earned for the course. |
| Grade Points | This is the grade point earned for the course. Grade points are systematically validated by multiplying the Grade * Earned using both 4 and 11-point grading scales. |
| Term | This is the term in which the course was taken. The "Copy Terms" button added to the College Verifier form above the Coursework table allows you to quickly fill empty "Term" cells within the Coursework table. On clicking the "Copy Terms" button, the system checks for empty "Term" cells and copies the text from the row above if the cell text is blank. If the "Term" cell text is not blank, then it remains unchanged. The "Copy Terms" button is not visible on the form if the "Coursework.Term" column is not active within Field Settings. |