Brainware for Transcripts uses an associative search engine in order to ascertain the issuing institution. Multiple instances of institution master data, each referred to as an institution partition, are also supported.
By pointing Intelligent Capture to an extract of the client's institution master, whether it resides in a flat file or in a database table, the system analyzes the text of the transcript and then selects the closest matching institution record in a fault-tolerant manner that accounts for spelling differences, OCR errors, abbreviations, and institution details embedded within logos on the transcript.
If the system is not confident that the closest matching institution from the extract is the correct institution, the field is marked invalid and the document is sent to Verifier. A Verifier user then chooses to accept this institution or select an alternative using the institution search facility within Verifier.
The InstitutionID is a mandatory field for all transcript types.
Brainware for Transcripts also supports scenarios where the SIS uses an external institution ID for display to a user, but another institution ID internally. In this scenario, the external institution ID is displayed within Verifier, but the system stores the internal institution ID in the internal institution ID field so that both values are available for export to the downstream system(s).