This field contains a list of possible exceptions that could prevent a Verifier user from being able to correct a document in its entirety.
The system default is None, but a Verifier user may change this value through the field drop down list when a particular exception is encountered, so that the document can be moved out of the Verifier application.
The following table contains a list of the system delivered invalid reasons, their corresponding rules, when they is selected, and the effect of selecting them.
| Invalid Reason | Usage | Effect | Class |
|---|---|---|---|
| APPLICANT NOT FOUND | This invalid reason is selected if the transcript applicant cannot be found using the applicant search function. |
RULE SETAPPTOVALID The ID fields, ApplicantID, ApplicantSiteID, and the ASE field - ApplicantASE are set to blank and valid. Additionally the applicant data fields - First Name, Middle Name, Last Name, SSN, and DOB are set to invalid. Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, SSN, and DOB. An Applicant ID is not exported. |
Appears in all classes. |
| INSTITUTION NOT FOUND | This invalid reason is selected if the institution issuing the transcript cannot be found using the institution search function. |
RULE SETINSTTOVALID The ID fields (InstitutionID and InstitutionSiteID), and the ASE field (InstitutionASE) are set to blank and valid. An Institution ID is not exported. |
Appears in all classes. |
| INSTITUTION AND APPLICANT NOT FOUND | This invalid reason is selected if the institution issuing the transcript cannot be found using the institution search function and the transcript applicant cannot be found using the applicant search function. |
RULE SETINSTANDAPPTOVALID The ID fields, Institution ID, ApplicantID, InstitutionSiteID, ApplicantSiteID, and the ASE field InstitutionASE and ApplicantASE are set to blank and valid. Additionally the applicant data fields - First Name, Middle Name, Last Name, SSN, and DOB are set to invalid. Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, SSN, and DOB. An Institution ID or Applicant ID is not exported. |
Appears in all classes. |
| CUMULATIVE GPA <> CALCULATED GPA | This invalid reason applies only to College transcripts and is selected if the difference in the GPA extracted from the transcript and the GPA calculated from the Coursework table do not fall within a specified tolerance. |
RULE SETCUMGPATOVALID The Cumulative GPA field is set to valid. |
Appears in all classes. Only applicable to college transcripts. |
| GPA AND APPLICANT INVALID | This invalid reason applies only to College transcripts and is
selected if both of the following conditions apply. The difference in the GPA extracted from the transcript and the GPA calculated from the Coursework table do not fall within a specified tolerance. The transcript applicant cannot be found using the applicant search function. |
RULE SETGPAANDAPPTOVALID The ApplicantID, ApplicantSiteID, and the ASE field ApplicantASE are set to blank and valid. Additionally the applicant data fields - First Name, Middle Name, Last Name, SSN, and DOB are set to invalid. The Cumulative GPA field is set to valid. Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, SSN, and DOB. An Applicant ID is not exported. |
Appears in all classes. Only applicable to college transcripts. |
| GPA AND INSTITUTION INVALID | This invalid reason applies only to College transcripts and is
selected if both of the following conditions apply. The difference in the GPA extracted from the transcript and the GPA calculated from the Coursework table do not fall within a specified tolerance. The institution issuing the transcript cannot be found using the institution search function. |
RULE SETGPAANDINSTTOVALID The InstitutionID, InstitutionSiteID, InstitutionASE are set to blank and valid. The Cumulative GPA field is set to valid. An Institution ID is not exported. |
Appears in all classes. Only applicable to college transcripts. |
| GPA, INSTITUTION, APPLICANT INVALID | This invalid reason applies only to College transcripts and is
selected if all of the following conditions apply. The difference in the GPA extracted from the transcript and the GPA calculated from the Coursework table do not fall within a specified tolerance. The institution issuing the transcript cannot be found using the institution search function. The transcript applicant cannot be found using the applicant search function. |
RULE SETGPAINSTAPPTOVALID The InstitutionID, InstitutionSiteID, InstitutionASE fields are set to blank and valid. The Cumulative GPA field is set to valid. The ApplicantID, ApplicantSiteID, and the ASE field ApplicantASE are set to blank and valid. Additionally the applicant data fields - First Name, Middle Name, Last Name, SSN, and DOB are set to invalid. Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, SSN, and DOB. An Institution ID or Applicant ID is not exported. |
Appears in all classes. Only applicable to college transcripts. |
After selecting an Invalid Reason, it takes effect when a user presses Enter while in the InvalidReason field or the corresponding field(s).
Hotkey shortcuts have been enabled to set the Institution Not Found (Shift+F2) and Applicant Not Found (Shift+F4) invalid reasons.
You can use the settings in the Invalid Reason Display Text page in SCM to change the text, rule, and export code associated with an invalid reason, as well as add new invalid reasons based on an existing invalid reason rule. The invalid reason rules available are listed in the Invalid Reasons page.