Invalid Reason Rules - Brainware for Transcripts - 24.1 - 24.1 - Ready - Brainware - external - Brainware/Brainware-for-Transcripts/24.1/Brainware-for-Transcripts-User-Guide/Manage-Brainware-for-Transcripts-Settings/Global-Settings/Invalid-Reason-Display-Text/Invalid-Reason-Rules - 2024-10-28

Brainware for Transcripts User Guide
Platform
Brainware
Product
Brainware for Transcripts
Release
24.1
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To export documents having fields that can't be corrected in the Verifier applications, Invalid Reasons can be applied to the document. Each invalid reason is switching off parts of the field validation, which enables the verifier user to validate the document.

Invalid Reason Rule Description
Set Applicant To Valid (SETAPPTOVALID) The rule SETAPPTOVALID is triggered, if

  • Applicant not found is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.

  • Applicant not found is selected in Verifier as Invalid reason and the Applicant ID field is accepted with the return key

  • Applicant not found is selected in Verifier as Invalid reason and the document is validated (last invalid field is validated)

Results of the triggered SETAPPTOVALID rule are:

  • The Applicant ID field is set to blank and valid.

  • Applicant Info fields are set to blank and valid. Applicant Info fields are: Applicant Site ID, Applicant ASE Details, First Name, Middle Name, Last Name, Date of Birth, and Social Security Number.

  • An applicant ID is not exported (export and reporting on export)

  • The configured Invalid Reason Code for SETAPPTOVALID is exported, if configured.

Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, Date of Birth, and Social Security Number.
Set Institution To Valid (SETINSTTOVALID) The rule SETINSTTOVALID is triggered, if

  • Institution not found is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.

  • Institution not found is selected in Verifier as Invalid reason and the Institution ID field is accepted with the return key

  • Institution not found is selected in Verifier as Invalid reason and the document is validated (last invalid field is validated)

Results of the triggered SETINSTTOVALID rule are:

  • The Institution ID field is set to blank and valid.

  • Institution Info fields are set to blank and valid. Institution Info fields are: Institution Site ID, Institution ASE Details

  • An Institution ID is not exported (export and reporting on export)

  • The Invalid Reason is exported as SETINSTTOVALID, if configured

  • The configured Invalid Reason Code for SETINSTTOVALID is exported, if configured.
Set Institution and Applicant To Valid (SETINSTANDAPPTOVALID) The rule SETINSTANDAPPTOVALID is triggered, if:

  • Institution and Applicant not found is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key

  • Institution and Applicant not found is selected in Verifier as Invalid reason and the Applicant ID field is accepted with the return key

  • Institution and Applicant not found is selected in Verifier as Invalid reason and the Institution ID field is accepted with the return key

  • Institution and Applicant not found is selected in Verifier as Invalid reason and the document is validated (last invalid field is validated)

Results of the triggered SETINSTANDAPPTOVALID rule are:

  • The Applicant ID field is set to blank and valid.

  • Applicant Info fields are set to blank and valid. Applicant Info fields are: Applicant Site ID, Applicant ASE Details, First Name, Middle Name, Last Name, Date of Birth, and Social Security Number.

  • The Institution ID field is set to blank and valid.

  • Institution Info fields are set to blank and valid. Institution Info fields are: Institution Site ID, Institution ASE Details

  • An applicant ID is not exported (export and reporting on export)

  • An institution ID and name are not exported (export and reporting on export)

  • The Invalid Reason is exported as SETINSTANDAPPTOVALID, if configured.

  • The configured Invalid Reason Code for SETINSTANDAPPTOVALID is exported, if configured
Set Cumulated GPA To Valid (SETCUMGPATOVALID) The rule SETCUMGPATOVALID is triggered, if

  • Cumulated GPA <> Calculated GPA is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.

  • Cumulated GPA <> Calculated GPA is selected in Verifier as Invalid reason and the Cumulative GPA field is accepted with the return key.

Results of the triggered SETCUMGPATOVALID rule are:

  • The Cumulative GPA field is set valid. The Invalid Reason is exported as SETCUMGPATOVALID, if configured

  • The configured Invalid Reason Code for SETCUMGPATOVALID is exported, if configured
Set GPA and Applicant To Valid (SETGPAANDAPPTOVALID) The rule SETGPAANDAPPTOVALID is triggered, if
  • GPA and Applicant invalid is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.
  • GPA and Applicant invalid is selected in Verifier as Invalid reason and the Applicant ID field is accepted with the return key.
  • GPA and Applicant invalid is selected in Verifier as Invalid reason and the Cumulative GPA field is accepted with the return key.
  • GPA and Applicant invalid is selected in Verifier as Invalid reason and the document is validated (last invalid field is validated).
Results of the triggered SETGPAANDAPPTOVALID rule are:
  • The Applicant ID field is set to blank and valid.
  • Applicant Info fields are set to blank and valid. Applicant Info fields are: Applicant Site ID, Applicant ASE Details, First Name, Middle Name, Last Name, Date of Birth, and Social Security Number
  • The Cumulative GPA field is set to valid.
  • An applicant ID is not exported (export and reporting on export)
  • The Invalid Reason is exported as SETGPAANDAPPTOVALID, if configured
  • The configured Invalid Reason Code for SETGPAANDAPPTOVALID is exported, if configured
Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, Date of Birth, and Social Security Number.
Set GPA and Institution To Valid (SETGPAANDINSTTOVALID) The rule SETGPAANDINSTTOVALID is triggered, if:
  • GPA and Institution invalid is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.
  • GPA and Institution invalid is selected in Verifier as Invalid reason and the Cumulative GPA field is accepted with the return key.
  • GPA and Institution invalid is selected in Verifier as Invalid reason and the Institution ID field is accepted with the return key.
  • Institution and Applicant not found is selected in Verifier as Invalid reason and the document is validated (last invalid field is validated).
Results of the triggered SETGPAANDINSTTOVALID rule are:
  • The Institution ID field is set to blank and valid.
  • Institution Info fields are set to blank and valid. Institution Info fields are: Institution Site ID, Institution ASE Details
  • The Cumulative GPA field is set to valid.

  • An institution ID and name are not exported (export and reporting on export)

  • The Invalid Reason is exported as SETGPAANDINSTTOVALID, if configured

  • The configured Invalid Reason Code for SETGPAANDINSTTOVALID is exported, if configured
Set GPA, Institution and Applicant To Valid (SETGPAINSTAPPTOVALID) The rule SETGPAINSTAPPTOVALID is triggered, if
  • GPA, Institution, Applicant invalid is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.
  • GPA, Institution, Applicant invalid is selected in Verifier as Invalid reason and the Cumulative GPA field is accepted with the return key.
  • GPA, Institution, Applicant invalid is selected in Verifier as Invalid reason and the Applicant ID field is accepted with the return key.
  • GPA, Institution, Applicant invalid is selected in Verifier as Invalid reason and the Institution ID field is accepted with the return key.
  • GPA, Institution, Applicant invalid is selected in Verifier as Invalid reason and the document is validated (last invalid field is validated).
Results of the triggered SETGPAINSTAPPTOVALID rule are:
  • The Applicant ID field is set to blank and valid.
  • Applicant Info fields are set to blank and valid. Applicant Info fields are: Applicant Site ID, Applicant ASE Details, First Name, Middle Name, Last Name, Date of Birth, and Social Security Number
  • The Institution ID field is set to blank and valid. Institution Info fields are set to blank and valid. Institution Info fields are: Institution Site ID, Institution ASE Details
  • The Cumulative GPA field is set to valid.
  • An applicant ID is not exported (export and reporting on export)
  • An institution ID and name are not exported (export and reporting on export)
  • The Invalid Reason is exported as "SETGPAINSTAPPTOVALID, if configured
  • The configured Invalid Reason Code for SETGPAINSTAPPTOVALID is exported, if configured
Verifiers have the ability to manually enter applicant fields, such as First Name, Middle Name, Last Name, Date of Birth, and Social Security Number.
Set Term To Valid (SETTERMTOVALID)
Note: The Invalid reason "UNABLE TO NORMALIZE TERM" with rule "SETTERMTOVALID" is not documented. This section tries to provide a draft for this Invalid Reason Rule
The rule SETTERMTOVALID is triggered, if:
  • Unable to normalize Term is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.
  • Unable to normalize Term is selected in Verifier as Invalid reason and a cell of the Coursework table column "Term" is accepted with the return key.
Results of the triggered SETTERMTOVALID rule are:
  • All cells in the column "Term" of the Coursework table are set to valid and error descriptions are emptied. (Applies only to documents that are classifies either as "College" or "MultiDistrict")
  • The term normalization on export is skipped (export and reporting on export)
  • The Invalid Reason is exported as SETTERMTOVALID, if configured.
  • The configured Invalid Reason Code for SETTERMTOVALID is exported, if configured.
Set Grade To Valid (SETGRADETOVALID)
Note: The Invalid reason "UNABLE TO TRANSLATE GRADE" with rule "SETGRADETOVALID" is not documented. This section tries to provide a draft for this Invalid Reason Rule
The rule SETGRADETOVALID is triggered, if:
  • Unable to translate Grade is selected in Verifier as Invalid reason and the Invalid Reason is accepted with the return key.
  • Unable to translate Grade is selected in Verifier as Invalid reason and a cell of the Coursework table column "Grade" is accepted with the return key.
Results of the triggered SETGRADETOVALID rule are:
  • All cells in the column "Grade" of the Coursework table are set to valid and error descriptions are emptied. (Applies only to documents that are classifies either as "College")
  • The Invalid Reason is exported as "SETGRADETOVALID", if configured
  • The configured Invalid Reason Code for SETGRADETOVALID is exported, if configured