You can configure the settings that control which fields are activated for a given profile, along with their corresponding types and validation settings. To configure field settings, complete the following steps in Solution Configuration Manager.
-
In the Profile Settings list,
click Field Settings.
For information on specific fields, refer to the following table.
| Parameter | Description |
|---|---|
| Document Type | This is the name of the transcript type associated with the field. Current support transcript types are: College, HighSchool, Multidistrict, Military and All. All is the default type for a field setting that is applied to all the transcript type. |
| Field Name | This is the name of the Brainware for Transcripts field. Standard field names should not be altered. |
| Verifier Label | This is the text indicating how the field is labeled on the dynamic Verifier form. |
| Active | This is the flag to indicate whether the field is activated for
the profile. If the field is a table column, it is also a flag to
indicate whether the column is visible for the verifier table. When using the dynamic verifier form, this also hides fields and columns when they are set as inactive. |
| Required In RTS | This is the flag to indicate whether the field is mandatory in RTS. |
| Required In Verifier | This is the flag to indicate whether the field is mandatory in Verifier. |
| Country Filter | This is the comma-separated list of country ISO codes
that allows fields to be mandatory only for specific countries. This setting is used in conjunction with Required In RTS and Required In Verifier. If a field is set for mandatory for either of them and the vendor country of origin is not specified in the list, then the field reverts to being optional. |
| Field Type | This is the type of the field. |
| Force Verify | This is the flag to indicate whether the field should always be marked as invalid and sent to a Verifier for review. |
| Default Value | This is the field default value. |
| Default If Nothing Extracted | This is the default value if the system does not automatically capture a value from the document. |
| Substitution Rule | This is the field substitution rule for text fields as registered in the BRWSUBSTITUTION table. |
| Min Length | This is the field minimum permitted length for text fields. |
| Max Length | This is the field maximum permitted length for text fields. |
| Right Justify | If a value has been entered in Pad Character, and this parameter
is selected, the system pads the field value with that character
from the left until the length specified in Max Length is reached. If a value has been entered in Pad Character, and this parameter is not enabled, the system pads the field value with that character to the right until the length specified in Max Length is reached. |
| Pad Character | This is the padding character for a text field. |
| Remove All Specials | This is the flag to indicate whether all special characters is removed from a text field. |
| Remove Spaces | This is the flag to indicate whether spaces is removed from a text field. |
| Keep Certain Specials | This is the non-comma-separated list of special characters that is retained if Remove All Specials is selected. |
| Remove Start End | If selected, Brainware for Transcripts removes any special characters at the beginning and at the end of an extracted text value. |
| Substring Start Position | The starting character used in conjunction with Substring Length when trimming an extracted value. Positive numbers start from the left while negative numbers start from the right. |
| Substring Length | This is the substring length. |
| Remove Leading Zeros | If selected, Brainware for Transcripts removes any leading zeros from an extracted text value. |
| Decimal Places | This is the number of decimal places for an amount field that is outputted at time of export. |
| Negative Type | This integer setting controls the output during export
if the extracted value for an amount field is less than zero. Possible settings and their effects are as follows. 1 The minus sign to appear after the amount, such as 100.00- 2 The minus sign to appear before the amount, such as 1 -100.00 3 Is the value to appear in parentheses, such as 1 (100.00) |
| Output For Zero | This is the output value during export for an amount value if it is zero. |
| Substitute Value If Over 0 | This is the output value during export for an amount value if it is greater than zero. |
| Future Days | This numerical value indicates the number of days in the
future from the present date that an extracted date may be considered
to be valid. For example, if today's date is March 20 th and a date is extracted as March 31 st , and the value is set to 10, then the system marks the field invalid as the extracted date is 11 days in the future. If future dates are not permitted, then the column value is set to 0. To disable the check entirely, set the column value to -1. In Verifier, the user may pass any value as long as it is a valid date. |
| No Days In Past | This numerical value indicates the number of days in the
past back from the present date that an extracted date may be considered
to be valid. For example, if today's date is March 20 th and a date is extracted as March 9 st , and the value is set to 10, then the system marks the field invalid as the extracted date is 11 days in the past. If past dates are not permitted, then the column value is set to 0. To disable the check entirely, set the column to -1. In Verifier, the user may pass any value as long as it is a valid date. |
| Date Only In Current Month | If this column is selected, then an extracted date stops in Verifier if the date is not in the current month. In Verifier, the user may pass any value as long as it is a valid date. |
| Field Mask | This is the comma-separated list of valid entries for
the extracted or user-entered value. For example, if the content of this column is set to ABCD, WXYZ then no value is permitted unless it is equal to either ABCD or WXYZ. Wildcard characters are also permitted, where a hash symbol (#) is used to represent any number, an at symbol (@) is used to represent any letter, and a question mark (?) is used to represent either a number of a latter. For example, if entry is restricted to being 10 followed by a letter then a hyphen and then five digits, the value 10?-##### is entered into the field. |