Advanced Capture and Point and Shoot Indexing can be used by any organization that is looking for ways to reduce the cost and chance for error that exist when manually indexing documents.
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An Accounts Payable department can use Advanced Capture to automatically index all incoming vendor invoices. Even though no two of the invoices are physically alike, an Advanced Capture form can be created for each different layout and all of the documents can still be archived under the same Document Type. By automating the indexing process, the clerk or clerks that used to manually index these invoices now have additional time to work on more critical tasks, and the capacity of the department to process invoices can be greatly increased without any additional staff.
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A Human Resources department can take advantage of Point and Shoot Indexing to improve its hiring process. As cover letters and resumes are received from applicants, the HR specialists can scan the paper documents, or sweep batches of electronically-submitted images, and use Point and Shoot Indexing to extract Keyword Values from the images more accurately and efficiently than if they had to manually index them.
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A bank with several regional offices can use Disconnected Scanning to scan documents into a central OnBase system. One or more centralized Advanced Capture processing workstations can be designated to perform Advanced Capture on all batches uploaded to the system from each of the regional offices.
Additionally, to conserve network capacity and bandwidth during business hours, Disconnected Scanning's scheduling functionality can be used to schedule batch uploads and the OnBase Scheduler can be used to schedule Advanced Capture processes to take place at night.