A role is the position held by a member of a meeting body. The primary purpose of role distinctions is to differentiate voting privileges. Roles can be configured to be voting or non-voting. Only members with voting privileges will be listed in the Motion pane for agenda items in meeting instances, while Roll Call members will be listed in the roll call list.
Roles are not static. This flexibility allows meeting bodies to rotate roles. For example, a meeting body holds four meetings per month. The responsibility for taking the minutes of each meeting falls on a different member. In this example, the meeting body would create a “minutes” role and assign it to a different member in each meeting.
The configuration of roles takes place takes place on the Administration tab.
Roles must be configured before a meeting can be run in the OnBase Minutes application. If roles are not configured, a message is displayed in Minutes when first opening the meeting, indicating that you must return to OnBase Agenda to configure the roles.