If a meeting has documents that have been published in Agenda, a link displays next to the meeting along with the title of the document (Agenda, Minutes, Summary, Agenda Packet or Minutes Packet).
You can either select the link of the document name to view more information, or you can select the PDF icon next to the link to view and save the PDF of the published document.
When you save a PDF file, the file name consists of the following: [Meeting Name]_[Meeting ID]_[Document Type]_[Meeting Date]_[Meeting Time].pdf.
If you select the link of the document name, the document displays with links to the meeting items.
If an item is marked as a closed session in Agenda, it does not display on the document screen or in the PDF link for the document.
The following options are available on the Document screen:
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If more than one meeting document is available, buttons in the upper-left corner of the screen allow you to select the document you want to view.
The button for the document you are viewing is deactivated, allowing you to select other documents to view (if other documents are available).
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If you are using a document reader and need the document to be accessible to allow the reader to read the document, select the Switch to Accessible View button. The document displays in plain text allowing the reader to work properly.
The button changes to Switch to Standard View, allowing you to switch back to the standard view.
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In the Agenda view, select any item in the document to view details for the item. If an item contains supporting documents, the documents are listed along with a link to the document.
Note:If your screen has been minimized, the Item Details section may display on the bottom of the screen.
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In the Minutes view, select any item in the document to view details for the item. If motions, votes, minutes, actions or notes have been recorded during the meeting, the results display both in the item tree and the item details.