Click Create Minutes View to create a Minutes view for meetings that either haven't been run yet or that were run in the past. This allows you to add minutes, motions and votes to a meeting without having to open the meeting in the Minutes application.
This icon is disabled if:
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The meeting has already been run in the Minutes application
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The meeting is set for a future date
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Changes have not yet been saved to a new meeting
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You have Read/View meeting details access
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No members have been associated with the meeting
If you have a meeting scheduled prior to the current date, and you have not run it through the Minutes application, when you select Create Minutes View, a roll call is automatically created in the Minutes view and is placed under the first section in the agenda. See Viewing Meetings in Agenda or Minutes View for more information.
If you have existing meetings where minutes, motions and votes have been recorded, you must use this function in order to generate the Minutes outline in Agenda.
If members have not been assigned to the meeting body, the following message is displayed:
Click OK. See Configuring Meeting Bodies for instructions on assigning members to meetings.