Revisions and Versions of Files Maintained in SharePoint - Archive Services for Microsoft SharePoint - English - Foundation 22.1 - OnBase - Essential - Premier - Standard - external - Essential - Premier - Standard

Archive Services for Microsoft SharePoint

Platform
OnBase
Product
Archive Services for Microsoft SharePoint
Release
Foundation 22.1
License
Essential
Premier
Standard

If you did not select Remove Files From SharePoint, then files archived to OnBase remain stored within SharePoint. If users attempt to archive files that have already been archived to OnBase, then the expected behavior varies depending on whether the SharePoint library is set up for versioning and whether the OnBase Document Type is revisable. The following table outlines the expected behavior for different combinations of these conditions:

Condition

Expected Behavior for Subsequent Archives

SharePoint Versioning is On / Document Type is Revisable

The version number on the SharePoint document must change before the document can be archived to OnBase as a new revision.

SharePoint Versioning is On / Document Type is Non-Revisable

The version number on the SharePoint document must change before the document can be archived to OnBase as a new document.

SharePoint Versioning is Off / Document Type is Revisable

The document is always archived to OnBase as a new revision, even if the file in SharePoint has not changed.

SharePoint Versioning is Off / Document Type is Non-Revisable

The document is always archived to OnBase as a new document, even if the file in SharePoint has not changed.