AutoFill Keyword Sets in a Multi-Instance Keyword Type Group - AutoFill Keyword Sets - English - Foundation 22.1 - OnBase - Essential - Premier - Standard - external - Standard - Essential - Premier

AutoFill Keyword Sets

Platform
OnBase
Product
AutoFill Keyword Sets
Release
Foundation 22.1
License
Standard
Essential
Premier

When indexing or re-indexing using AutoFill Keyword Sets, the AutoFill Keyword Set will only populate the Keyword Values for Keyword Types that are included in the Multi-Instance Keyword Type Group.

  • It will disregard all Keyword Values for Keyword Types not included in the Multi-Instance Keyword Type Group, even if the Keyword Type is assigned to the Document Type and is available for indexing.

  • This is true for AutoFill Keyword Sets associated at both the Keyword Type level and the Document Type level.

  • This is true whether or not the Primary Keyword Type in the AutoFill Keyword Set is included in the Multi-Instance Keyword Type Group.

If you enter one or more Secondary Keyword Values into a Multi-Instance Keyword Type Group (MIKTG) before entering a Primary Keyword Value, a new instance of the MIKTG will be created upon entering the Primary Keyword Value. This new instance will contain the Primary Keyword Value and all Secondary Keyword Values populated by the AutoFill Keyword Set. The original instance will contain only the Secondary Keyword Values that were entered before the Primary Keyword Value was entered.

If the last instance in your MIKTG is blank, and your MIKTG contains at least one other blank instance, the AutoFill Keyword Set will be applied to the last instance of the MIKTG instead of creating a new instance.

CAUTION:

If you are re-indexing a document associated with a Keyword Type Group (KTG) or Multi-Instance Keyword Type Group (MIKTG) filled by an AutoFill Keyword Set to another Document Type associated with the same KTG or MIKTG filled by an AutoFill Keyword Set, the AutoFill Keyword Set may unexpectedly re-populate Secondary Keyword Values once the Document Type is changed. For more information, see Considerations for Re-Indexing Documents and Adding or Modifying Keyword Values.