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It is considered a best practice to keep the number of Keyword Values to be identified by the processor to a minimum.
The performance of the processor degrades if it is expected to identify a large number of Keyword Values per document imported via the processor, and if a large number of unnecessary Keyword Values are identified and stored for each document imported, your OnBase database may grow to be too unwieldy.
Depending on your business needs, it may be best to identify a few Keyword Value on each document that can be used for retrieval purposes, and use internal text searching to search and identify information within the document.
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It is considered a best practice to configure a Common ID string for your process, if possible.
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When configuring an ID string or Tag Keyword for your process format, it is considered a best practice to copy and paste the text string directly from the import file.
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When configuring a process format for a Document Type that you know will routinely be used for internal text searches, it is considered a best practice to configure Column Indexes to increase the performance of your solution by reducing the search area of the document.
Document Types that will be used in conjunction with Column Indexing require additional configuration.