Although the licensed name of the product is COLD/ERM, in this manual and the software it is referred to as COLD.
The COLD module (Computer Output to Laser Disk/Enterprise Records Management) creates individual electronic documents from ASCII data stream import files. In most cases the data stream import files are generated by mainframe applications. This data stream is the COLD import file.
COLD data resides on the source computer as a single file, containing data that could be classified and viewed in the Client module as one or more documents.
The process of identifying documents in the COLD file is achieved through the configuration of a COLD Processor. The COLD Processor parses the COLD import file line by line, determines the individual documents in the file, and translates the data into documents with identifiable Keyword Values.
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You can create as many COLD processors as are necessary for your business needs.
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Each configured COLD Processor is specific to one format of data stream and is responsible for defining how the ASCII data file is obtained - downloaded from a local network, FTP, or socket connection - and how individual documents and Keyword Values are identified.
COLD efficiently processes and electronically stores information that would typically be stored on microfiche, microfilm or printed on paper. COLD processing results in faster storage, quicker retrieval of information, and significant cost savings over paper and micrographics equipment and supplies.