A folder's history is a log of all the actions performed on the folder in OnBase. If you have sufficient administrative rights, you can view a history of a folder. A folder's history allows you to:
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See who has viewed a folder and ensure only authorized users are accessing it.
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See how a folder has changed over time, including who changed it and when.
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Evaluate which folders are being used and how frequently. For example, you can use this information to determine whether it's safe to remove a folder and whom to contact before deleting it.
If documents were added to or removed from a folder prior to OnBase 5.0, these actions are not displayed in the folder's history. Other actions performed prior to OnBase 5.0 are displayed.
Changes made to folder Keyword Values and folder dates in OnBase 8.2 and earlier are logged under the Modify Folder Keywords action. In OnBase 9.0 and later, changes to folder Keyword Values are logged under Added Folder Keyword and Deleted Folder Keyword, and changes to folder dates are logged under Modified Folder Date.
To view a folder's history:
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Right-click and select History. The folder's history is displayed in the Folder History dialog box. Click any of the column headers to sort by that column.
Note:When items are sorted by action, they are grouped by action type. All other columns sort items either chronologically or alphabetically.