The Keywords section displays the Keyword Types and Keyword Values currently associated with the document. The Keyword Value is blank if no Keyword Value is currently assigned.
You can use the Add / Modify Keywords dialog box to remove, change, or add a Keyword Value:
-
To remove a Keyword Value from a document, delete the contents in the Keyword Type field.
-
To change the value, edit the Keyword Value currently residing in the Keyword Type field
-
To add another value for a Keyword Type, place the cursor in the Keyword Type field and press F6, or double-click the Keyword Type name. An additional field is displayed for the Keyword Type. Fill in the additional Keyword Value.
You cannot duplicate Keyword Types in Single-Instance Keyword Type Groups or Cascading Data Sets.
If you duplicate a Keyword Type within a Multi-Instance Keyword Type Group, another instance of the entire Multi-Instance Keyword Type Group will be added, not just the Keyword Type. This is because all Keyword Types within the Multi-Instance Keyword Type Group are part of a record. When you choose to duplicate the Keyword Type, you must duplicate the entire record.
It is recommended that all Keyword Type Values are indexed when a Multi-Instance Keyword Type Group is duplicated, even if only one Keyword Value is different between the original Keyword Type Group and additional instances.
A calendar button is available next to date-based Keyword Types, allowing you to select a date from a calendar. A drop-down arrow may be available for some alphanumeric Keyword Types, allowing you to select a value from the Keyword Values in the list.
If a security mask is applied to one of the Keyword Types and you have the Access Security Masked Keywords privilege, the View Security Masked Keyword toggle button is available.
-
To view security masked Keyword values without the security mask, click:
-
To view security masked Keyword values with the security mask, click:
Drop-down arrows appear if the Keyword Select List check box is selected on the General tab of the User Options dialog box.
In some instances, changing Keyword Values will affect the appearance of your document. Change Keyword Values carefully.