If OnBase is configured to synchronize deficiency information using a polling file generated from Meditech, then the polling service does the following. For a visual representation, see the flowchart following these steps.
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Synchronizes deficiency information in OnBase.
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When the service encounters a new deficiency, the external deficiency is created in OnBase.
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When the service encounters an existing deficiency, it updates the external deficiency in OnBase using the information in the file.
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When an existing deficiency no longer occurs in the file, the service completes the external deficiency.
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Creates the following subdirectories within the directory where the polling file resides:
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ERROR_FILES
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PROCESSED
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Moves the polling file to the appropriate subdirectory.
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Files that are processed successfully are moved to the PROCESSED directory. These files are renamed to include the date and time when they were processed.
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Files that cannot be processed successfully are moved to the ERROR_FILES directory. If multiple files are moved to this directory, then a number is appended to each subsequent file's name to indicate the order in which the file was encountered.
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