A multi-function device can save scanned, printed, or faxed documents to a network location, with specific information about the document entered into the file name from the device's interface panel. These documents may contain sensitive information and must be stored securely. With Directory Import Processor, a process is scheduled to automatically import them into OnBase at regular intervals, using the information contained within the folder and file names to index the documents. This minimizes the amount of time sensitive documents reside in a potentially unsecured environment outside OnBase, and fully automates the importing and indexing processes.