Sweeping Documents - Disconnected Scanning - English - Foundation 22.1 - OnBase - Essential - Premier - Standard - external - Essential - Standard - Premier

Disconnected Scanning
Platform
OnBase
Product
Disconnected Scanning
Release
Foundation 22.1
License
Essential
Standard
Premier

You can use the sweep option to import files from a folder into OnBase via Scan Queue. Unlike scanning from disk, sweeping a folder will bring image or non-image files into OnBase. These files will be left in their native file formats.

Note:

Most documents swept into OnBase are exact copies of their source files. Multi-page image files, however, must be broken up and stored individually as single page files.

To sweep documents into OnBase:

  1. Select a Scan Queue from the Scan Queue drop-down in the Disconnected Scanning toolbar.
  2. Click the Select scanning method button in the Disconnected Scanning toolbar and select Sweep. The Source drop-down is automatically set to Sweep.
    Note:

    Despite the fact that its settings are not required for a sweep process, a Scan Format must be selected from the Format drop-down. If the Format drop-down is not automatically populated, select a Scan Format before proceeding.

  3. Choose File | Scan New Batch or click Scan. The Batch name dialog box is displayed, with the default batch name, as in the following example:
  4. If desired, change the default Batch Name and click OK. The Sweep files path dialog box is displayed.
  5. If no default folder has been configured for the selected scan queue, the last folder you swept is selected in the Sweep path field. You may change the folder by entering a path to the folder containing the files to be swept into OnBase in the Sweep path field, or by clicking Browse to browse out to the folder.
    Note:

    The last folder swept is saved on a per-Windows user basis, so different Windows accounts can have different values for the last folder swept.

  6. Enter the filename of the file to be swept into OnBase in the Filename field. Enter *.* to sweep all files in the folder into OnBase.
    Note:

    By default, OnBase sweeps the file with the shortest file name into the system first, and then proceeds alphabetically/numerically. For example, if the folder includes files named 1.tif, 2.tif, and 10.tif, the document with the shortest file name is swept in first (1.tif), followed by the files that are displayed next alphabetically or numerically (2.tif and then 10.tif). However, your solution may be configured to sweep files in a different order. For more information, contact your solution provider.

  7. Select the Only sweep images check box to exclude non-image files in the selected folder from being swept into OnBase.
  8. Click OK.