Using Auto-Incrementing Keywords - E-Forms - English - Foundation 22.1 - OnBase - Premier - external - Standard - Premier - Standard

E-Forms

Platform
OnBase
Product
E-Forms
Release
Foundation 22.1
License
Premier
Standard

Auto-incrementing Keywords automatically increment upon opening a new E-Form. Each time a new form is opened, regardless of whether the form is submitted, this Keyword number automatically increases by one.

The following table defines each part of the Auto-Incrementing Keyword format:

OBKey_

Every Keyword Value that is mapped to a KeyTypeName must start with the Document Management System code OBKey_.

Note:

OBKey is followed by one underscore character (_) when using a KeyTypeName and two underscore characters (__) when using a KeyTypeID.

KeyTypeName_

The name of the Keyword Type to which the form field is mapped. The Keyword Type name must match the Keyword Type name configured in OnBase.

The Keyword Type name must appear in the map with underscores rather than spaces. For example, the Keyword Type PO Number can be mapped as PO_Number or po_Number.

KeyTypeID__

The ID number of the Keyword Type to which the form field is mapped. The Keyword Type ID must match the Keyword ID configured in OnBase.

#

The number of occurrences of the keyword on the form. For the purposes of auto-incrementing, this is always initially mapped as 1.

The following limitations apply when using auto-incrementing Keywords:

  • Any codes used to map Keywords, including the Keyword name itself, are not case sensitive.

  • Because the keyword automatically increments regardless of whether the E-Form is submitted, a retrieval list of the submitted forms may have gaps in the numbering. For example, the entire list may consist of E-Forms 1, 2, 5, 7, 17, and so on.