Unique keywords are used for revision control during import and indexing. When a file is imported, OnBase must determine whether a matching document currently exists in OnBase. By default, OnBase determines if a match exists by searching for a document of the same Document Type with identical Keyword Values. All Keyword Values must match. Otherwise, OnBase considers the document a new document instead of a revision (or rendition).
Using unique keywords, you can limit the keywords OnBase checks to determine whether a document currently resides in OnBase. Not all Keyword Values have to match for an imported document to be saved as a revision of an existing OnBase document.
When the imported document is saved as a revision of an existing OnBase document and the documents' non-unique Keyword Values do not match, the revised document is indexed with the Keyword Values from both the existing document and the imported document.
To specify keywords as unique: