Applying Security Masking to Text in Documents - Encrypted Alpha Keywords - English - Foundation 22.1 - OnBase - Premier - external - Standard - Essential - Premier - Standard - Essential

Encrypted Alpha Keywords
Platform
OnBase
Product
Encrypted Alpha Keywords
Release
Foundation 22.1
License
Premier
Standard
Essential

Keyword Types that have been configured to use Keyword Type encryption and security masking can appear in documents in OnBase. These Keyword Types are displayed in documents without the configured security mask. As an additional security measure, OnBase allows you to configure a separate security mask and apply it to the text of documents in OnBase.

Before applying a security mask to the text of documents in OnBase, ensure that you are familiar with the following information:

  • A security mask can only be applied to documents in OnBase with a Text Report Format file format.

  • A security mask can only be applied to columns. You cannot apply a security mask to rows.

  • The security mask will be applied to all text that appears in the configured columns.

  • The security mask that you are going to apply to documents in OnBase is separate from the security mask that you configured for the Keyword Type in the Masking Configuration dialog box. There is no correlation between the two. The security masks do not need to match.

  • The security mask will be displayed to users without the Access Security Masked Keywords privilege. Users with this privilege will not see the configured security mask.

  • The security mask will not be applied to spaces in the document.

To apply a security mask to the text of documents in OnBase:

  1. In the OnBase Configuration module, select Document | Document Types. The Document Types dialog box is displayed.
  2. Select the desired Document Type for security masking from Document Type list and click the COLD Masking button.
  3. The COLD/Text Document Column Masking dialog box is displayed:
  4. Click Create.
  5. The COLD/Text Document Mask Settings dialog box is displayed:
  6. Type a numeric value in the Start Column field. This is the column where the security mask will start.
  7. Type a numeric value in the End Column field. This is the column where the security mask will end.
  8. In the Mask Character field, type a character such as * or #. This character will be used to mask the characters in the text file.
    Note:

    You cannot use numeric or alphabetic characters in the Mask Character field.

  9. Click Save.
  10. The COLD/Text Document Column Masking dialog box displays the configured mask:
  11. Repeat steps 4 through 9 to configure additional security masks. If necessary, you can modify a configured security mask by selecting it and clicking Settings. You can delete a configured security mask by selecting it and clicking Delete.
  12. When you have finished security mask configuration, click Close to close the COLD/Text Document Column Masking dialog box.