Disconnected Scanning - Encrypted Alpha Keywords - Foundation 23.1 - Foundation 23.1 - Ready - OnBase - Essential - Premier - Standard - external - Premier - Essential - Standard

Encrypted Alpha Keywords

Platform
OnBase
Product
Encrypted Alpha Keywords
Release
Foundation 23.1
License
Premier
Essential
Standard

If Disconnected Scanning is being used to assign documents to a Document Type associated with Encrypted Keywords, then the ability of a user to index documents and view Encrypted Keyword Values depends on the configuration of the User Groups that they have been assigned to and if the Encrypted Keyword Type has been configured to use Keyword Type Masking.

  • If a user belongs to a User Group configured to have the Access Security Masked Keywords privilege, then, regardless of if the Encrypted Keyword Type is configured to use Keyword Type Masking, the user is able to index documents with Encrypted Keyword Values, view all Encrypted Keyword Values associated with a document, and upload documents associated with Encrypted Keyword Values to OnBase.

  • If a user does not belong to a User Group configured to have the Access Security Masked Keywords privilege, then:

    • If the Encrypted Keyword Type is not configured to use Keyword Type Masking. The user is able to index documents with Encrypted Keywords, view Encrypted Keyword Values associated with a document and upload documents associated with Encrypted Keyword Values.

    • If the Encrypted Keyword Type is configured to use Keyword Type Masking. The user is not able to add Keyword Values to Encrypted Keyword Types, view Encrypted Keyword Values (these Keyword Values are displayed as read-only and with the security mask applied), or upload documents that have had Encrypted Keyword Values applied to them by another user.