Selecting Approval Groups for Auto-Assigned Document Types - Enterprise Web Access for Document Knowledge Transfer & Compliance - Foundation 23.1 - Foundation 23.1 - Ready - OnBase - Premier - external - Standard - Premier - Standard

Enterprise Web Access for Document Knowledge Transfer & Compliance

Platform
OnBase
Product
Enterprise Web Access for Document Knowledge Transfer & Compliance
Release
Foundation 23.1
License
Premier
Standard

Documents auto-assigned to a Reading Group that is configured to Allow or Require Approval must first be approved by specified Approval Groups before they are made available to Reading Group members.

Note:

Approval Groups must be created before you can perform this procedure. Approval groups can be created in the OnBase Client, Web Client, and Unity Client.

To select Approval Groups for Auto-Assigned Document Types:

  1. In the Selected Document Types pane, select a Document Type and click Settings. The Auto Document Type Transfer dialog box displays. The Approval Group options in the drop-down lists are determined through Reading Group Administration in the OnBase Client.
  2. Using the drop-down lists, select Approval Groups 1 and Approval Group 2 for your selected Document Type.

    Approval Group 1 and Approval Group 2 are weighted equally; neither has precedence over the other. If two Approval Groups are specified, both groups must approve before a document can be forwarded for readers to view. If only one Approval Group is specified and the other Approval Group drop-down list is set to No Approval Group Required, the selected Approval Group will be used to approve a document.

    If the Reading Group is set to Require Approval you must select an Approval Group from the drop-down list in this dialog box. Otherwise, the auto-assigned documents will bypass the approval process and go straight to the reader queues, regardless of the Reading Group's Approval Type settings.

    Note:

    Approval Group 1 and Approval Group 2 cannot be the same. Otherwise, you will receive an error message.

  3. Click Save.