Archived Notifications Keyword Types - IAConnect - English - Foundation 22.1 - OnBase - external

IAConnect
Platform
OnBase
Product
IAConnect
Release
Foundation 22.1
License

Certain Keyword Types are pre-configured for use with Archived Notifications. See the table below for more information on these System Keyword Types:

Note:

If the Use Local Time for Mail Date Keywords Global Client Setting is not selected, time and date keywords are stored in UTC (Coordinated Universal Time) format.

Keyword Type

Description

MAIL Attachment Count

This Keyword Type is used to store the number of attachments on the email message.

MAIL Attachment Name

This Keyword Type is used to store the name of the email attachment or file.

Note:

If the MAIL Attachment Name Keyword Type is assigned to the Document Type used for email messages, each email message will be indexed with each attachment name as a separate Keyword Value. If the MAIL Attachment Name Keyword Type is assigned to the Document Type used for attachments, each attachment will be indexed with its own attachment name.

Note:

Illegal characters in attachment names are replaced with acceptable alternatives.

MAIL Bcc

This Keyword Type is used to store the value in the Blind Carbon Copy field of the email as it is displayed to the user.

Note:

If there is not a BCC recipient configured for the notification, the MAIL Bcc Keyword Type will not be updated.

MAIL Cc

This Keyword Type is used to store the value in the Carbon Copy field of the email as it is displayed to the user.

Note:

If there is not a CC recipient configured for the notification, the MAIL Cc Keyword Type will not be updated.

MAIL Cc Address

This Keyword Type is used to store the email address in the Carbon Copy field of the email.

Note:

If there is not a CC recipient configured for the notification, the MAIL Cc Address Keyword Type will not be updated.

MAIL Status

This Keyword Type is used to store the status of the notification as it moves through the archival process. The value of the MAIL Status Keyword Type can be one of the following values:

  • Archived- The task to send the notification was executed successfully, and the notification was archived.

  • Pending- The Hyland Distribution Service has received the request and is in the process of sending the notification.

  • Success- The Hyland Distribution Service has successfully sent the notification.

  • Error- The Hyland Distribution Service was unable to successfully send the notification.

MAIL Subject

This Keyword Type is used to store the value contained in the Subject field of the email.

MAIL To

This Keyword Type is used to store the value stored in the To field as it is displayed to the user.

MAIL To Address

This Keyword Type is used to store the email address in the To field of the email.
Note:

The MAIL Certified, MAIL From, MAIL From Address, MAIL Return Path, MAIL MessageID, and MAIL State Keyword Types are not supported for use with archived notifications. MAIL Date and MAIL DateTime are not automatically populated because the date and datetime are stored as the value of the time of execution and not the time that the message is sent.

CAUTION:

System Keyword Types should not be included in Multi-Instance Keyword Type Groups. Doing so will cause documents to be improperly indexed. Additionally, the MAIL To Address, MAIL Cc, MAIL Cc Address, and MAIL Attachment Name Keyword Types should not be included in Keyword Type Groups because only the last value will be indexed.