IAConnect allows multiple levels of approval, and all approval levels are managed in the Approval Q queue in the Invoice Approval Processing life cycle of the IAConnect Workflow. The approvers are responsible for reviewing the proper GL coding and funding for invoices submitted for both PO-related and non-PO-related expenses.
All approvals are managed by OnBase using Workflow routing and email notifications to facilitate the process. The system sends out an email notification after it determines who the next approver is by querying the business rules in Workflow Approval Management. Workflow Approval Management is configured with a series of business rules for your organization.
After the invoice has passed through all approval levels, the invoice is sent to the AP Final Review Queue.
For more information on configuring approvers and approval levels with business rules, see the Workflow Approval Management module reference guide.
If the system discovers an exception to the approval rules process, it sends the invoice to the Approvals Admin queue. For more information, see Approvals Admin Queue.