Annotations are similar to OnBase notes. An annotation can be used to call attention to items in a document, it can contain a message, and it may be represented by an icon. However, annotations also allow you to call attention to a portion of the document with special markings, such as arrows, highlights, and ellipses.
If you are viewing a document that has been locked by Records Management, the Annotations toolbar is locked and cannot be used.
When enabled, the Notes toolbar displays annotation-related notes along the bottom of the viewer window.
Characteristics such as color and title are predefined when the note is configured for use. Several types of annotations can be created:
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Arrows point to a specific item.
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Ellipses circle an area of interest.
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Overlapped Text displays user-defined text over the document.
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Highlights place a translucent color over an area of interest.
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Icon Stamps display a user-defined icon over an area of interest.
As of OnBase Foundation 25.1 Patch 3, the following annotation types are also available:
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Lines display a line with variable applications, such as striking through text on an image document.
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Freehand allows the user to draw freely on a document.
Redactions are special types of annotations that can be used to produce an entirely new image document, in which the annotation is permanently applied to the document.
The Arrow, Ellipse, Overlapped Text, Icon Stamp, Line, and Freehand note types are not available for use on all documents. Availability depends on the file format of the document and the client used.