Configuring a Scan Queue for Physician Acknowledgment - Integration for Epic - Foundation 23.1 - Foundation 23.1 - Ready - OnBase - Essential - Premier - Standard - external - Essential - Premier - Standard

Integration for Epic
Platform
OnBase
Product
Integration for Epic
Release
Foundation 23.1
License
Essential
Premier
Standard

The following steps describe how to configure a scan queue to support sending documents to physicians' inboxes for acknowledgment. Once configured, this feature is available in the OnBase Client (in the Document Imaging window) and in the Unity Client (in the Batch Processing layout).

Note:

This scan queue feature is not available in the Medical Records Unity Client.

Note:

If scanned documents may have an overlay applied, make sure the overlay is correctly configured. For more information, see Notes, Redactions, Burned Markups, and Deficiencies on Documents with Overlays.

See the Document Imaging documentation for detailed scan queue configuration information.

To configure a scan queue for physician acknowledgment:

  1. Access the integration options for the scan queue.
    1. In OnBase Configuration, select Import | Scan Queues.
    2. Select the scan queue configured to notify Epic of new OnBase documents.
    3. Click the Process Options button.
    4. Click the Integrations tab.
  2. In the Medical Records section, select Epic Physician Inbox Linking Support.
  3. To require indexers to specify at least one physician for each document, select Inbox Link Required.
    When this setting is selected, each document imported through this scan queue must have at least one physician specified for acknowledgment before the document can be indexed.
  4. Under HL7 Message Options, set the Send HL7 Message Event to During Commit.
    Note:

    The scan queue must be configured to send HL7 messages During Commit. This configuration allows OnBase to send Epic an HL7 message only after all necessary physicians have been added through indexing. Because Epic rejects messages about previously sent documents, it is important for the message to provide a finalized list of physicians.

  5. Click Save.
  6. Ensure the scan queue's HL7 Configuration is set up to send messages to the HL7 export destination configured for Epic.
    See the HL7 module reference guide for information about configuring export destinations and the HL7 process settings for scan queues.