The following terms are associated with the Minutes module, and will be used throughout the documentation:
Term |
Definition |
---|---|
Abstain |
Used to indicate a member who has declined to vote on an item. |
Action |
Used to indicate action items that were agreed upon during a meeting. |
Agenda |
A list of items discussed at a meeting. |
Agenda Document |
A document generated from a meeting instance that typically shows the outline of the meeting, and the agenda items in the outline. It does not include any of the supporting documents for the agenda items. |
Attendee |
A member that is part of a meeting. Each attendee is assigned a role, which determines how active of a role they play in a meeting. |
In Meeting |
Used to define the mode for a meeting that is in progress. |
Item |
Used to classify individual agenda items. |
Minute |
Used to create a written record of a meeting section or item. |
Motion |
An action that you want to put to a vote. |
Motion Controls |
The area of the application where votes are indicated. You can also view the status of a member (In or Out) and whether they are the mover or seconder of an item. |
Note |
Used to create a noteworthy item that took place during a meeting. |
Post-Meeting |
Used to define the mode for a meeting that has been run. |
Pre-Meeting |
Used to define the mode for a meeting that has not yet been started. |
Recuse |
Used to indicate a member who has excused themselves from a vote due to a possible conflict of interest or lack of impartiality. |
Role |
The position in a meeting body held by a member. |
Section |
A main agenda topic added to the agenda tree. |
Set Current |
Used to activate agenda items so they can be used to record motions, votes, minutes, actions and notes. |
Return to Current |
If you navigate away from an item that has been set as current, this option allows you to return to the last item that was set as current. |
Roll Call |
Used to take attendance on individual meeting items. |
Speaker |
A public speaker added to a meeting who can speak on sections or items of the agenda. |
Upload |
Used to upload media to the server where it can be opened in OnBase Agenda Online. |