Pause and Stop Meetings - Minutes - Foundation 23.1 - Foundation 23.1 - Ready - OnBase - Essential - Premier - Standard - external - Standard - Essential - Premier

Minutes

Platform
OnBase
Product
Minutes
Release
Foundation 23.1
License
Standard
Essential
Premier

At anytime during the meeting, you can do the following to pause or stop the meeting, and then restart it:

  • Click Pause to pause the meeting.

    At the bottom of the screen, a message is displayed indicating that the meeting is paused.

  • Click Stop to stop the meeting.

    At the bottom of the screen, a message is displayed indicating that the meeting is now in post-meeting mode.

If timestamps were enabled in the Options dialog box, timestamps for each item are displayed (see General Tab for more information)

Depending on what you have selected in the main meeting area, different parts of Minutes are available to you. The following table lists the actions you can take when a meeting has been started and is in In Meeting mode.

Meeting Area

Options Enabled

Meeting Root Selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Add Section

  • View Attendees

  • Details

No items in the Legislative or Minutes sections are enabled.

Set Current selected for a section

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Roll Call

  • Add Section

  • Add Item

  • Add Speaker

  • Go To Meeting/Minute/Motion/Votes

  • Record Minute/Motion

  • View Attendees

  • Return to Current

  • Save Motion

  • Add Speaker

  • Show Speaker Timer

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls enabled.

Speakers Section

  • All controls enabled.

Set Current not selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Roll Call

  • Add Section

  • Add Item

  • Add Speaker

  • Go To Meeting/Minute/Motion/Votes

  • Record Minute/Motion

  • View Attendees

  • Return to Current

  • Save Motion

  • Add Speaker

  • Show Speaker Timer

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls enabled.

Speakers Section

  • All controls enabled.

Item set as current is selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Roll Call

  • Add Section

  • Add Item

  • Details

  • Add Speaker

  • Show Speaker Timer

  • Go To Meeting/Minute/Motion/Votes

  • Return to Current

  • View Attendees

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls are enabled

Speakers Section

  • All controls enabled.

Item not set as current is selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Details

  • View Attendees

  • Set Current

  • Save Motion

  • Add Motion

  • Withdraw Motion

  • Add Public Speaker

  • Pass/Fail Vote

  • Show Speaker Timer

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected

  • Motion Text Box

  • Save Motion Button

  • Add Motion Button

  • Withdraw Motion Button

Minutes options enabled:

  • No controls enabled.

Speakers Section

  • All controls enabled.

Motion under item set as current is selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Details

  • View Attendees

  • Roll Call

  • Go to Minutes/Motion/Motion Text/Votes

  • Set Current

  • Save Motion

  • Add Speaker

  • Show Speaker Timer

Legislative options enabled:

  • All options are enabled

Minutes options enabled:

  • All options are enabled

Speakers Section

  • All controls enabled.

Motion under item not set as current

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Details

  • View Attendees

  • Go to Meeting/Motion/Motion Text/Votes

  • Return to Current

  • Save Motion

  • Withdraw Motion

  • Pass/Fail Votes

Legislative options enabled:

  • All options are enabled

Minutes options enabled:

  • All options are disabled

Speakers Section

  • All controls disabled

Vote is selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Details

  • View Attendees

  • Go to Meeting/Motion/Motion Text/Votes

  • Return to Current

  • Save Motion

  • Pass/Fail Votes

  • Present Vote

Legislative options enabled:

  • All options are enabled

Minutes options enabled:

  • All options are disabled

Speakers Section

  • All controls disabled

Minute is selected

Options enabled on the tool bar and in the menus include:

  • Pause

  • Stop

  • Delete

  • Details

  • View Attendees

  • Go to Meeting/Minutes

  • Return to Current

  • Edit Minute

  • Change to Note

  • Change to Action

  • Present Vote

Legislative options enabled:

  • All options are disabled

Minutes options enabled:

  • All options are enabled

Speakers Section

  • All controls disabled

If you need to pause the meeting, the available options change. The following table lists the actions you can take when a meeting has been paused and is in Meeting Paused mode.

Minutes Area

Options Enabled

Meeting Root Selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Section

  • Details

  • View Attendees

No items in the Legislative, Minutes or Speakers sections are enabled.

Section is Selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Roll Call

  • Section

  • Item

  • Speaker

  • Go To Meeting/Minute/Votes/Motion

  • Record Minute/Motion

  • View Attendees

  • Details

  • Add Public Speakers

  • Show Speaker Timer

  • Pass/Fail Votes

Legislative options enabled:

  • Motion drop-down list

  • Motion Text Box

  • Save Motion Button

  • Voting Controls

Minutes options enabled:

  • All controls disabled

Speaker options enabled:

  • All options are enabled

Item is selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Roll Call

  • Delete

  • Add Public Speaker

  • Show Speaker Timer

  • Go To Meeting/Minute/Motion/Votes

  • Record Minute

  • View Attendees

  • Details

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls are disabled

Speaker options enabled:

  • All options are enabled

Activated Motion is selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Delete

  • Go To Meeting/Motion/Motion Text/Votes

  • Record Minute

  • View Attendees

  • Details

  • Pass/Fail Votes

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls are disabled

Speaker options enabled:

  • All options are disabled

Inactive Motion is selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Delete

  • Go To Meeting/Motion/Motion Text/Votes

  • View Attendees

  • Details

  • Pass/Fail Votes

  • Save Motion

  • Withdraw Motion

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls are disabled

Speaker options enabled:

  • All options are disabled

Vote is selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Delete

  • Go To Meeting/Motion/Motion Text/Votes

  • View Attendees

  • Details

  • Pass/Fail Votes

  • Save Motion

  • Present Vote

Legislative options enabled:

  • Motion drop-down list is enabled with the first item selected.

  • Motion Text Box

  • Save Motion Button

  • Voting Motion Controls

Minutes options enabled:

  • All controls are disabled

Speaker options enabled:

  • All options are disabled

Minute is selected

Options enabled on the tool bar and in the menus include:

  • Start

  • Stop

  • Delete

  • Details

  • View Attendees

  • Edit Minute

  • Go to Meeting/Minute

Legislative options enabled:

  • All options are disabled

Minutes options enabled:

  • All options are enabled

Speaker options enabled:

  • All options are disabled.