Keyword Types - OnBase for Meditech with ODA - English - Foundation 22.1 - OnBase - Premier - external - Standard - Essential - Premier - Standard - Essential

OnBase for Meditech with ODA

Platform
OnBase
Product
OnBase for Meditech with ODA
Release
Foundation 22.1
License
Premier
Standard
Essential

The following OnBase Keyword Types are required and must be configured for your OnBase solution:

Keyword Type Name

Description

Configuration

Medical Record Number

The unique identification number assigned to the patient.

In Meditech, this value may also be referred to as the Unit Number.

The first three characters may be alphanumeric (although generally only the first character is non-numeric) and the remaining five characters must be numerals.

All Meditech solutions use a fixed length of 8-12 characters to identify Medical Record Numbers, although some facilities allow users to eliminate leading zeros when entering a Medical Record Number value (e.g., HS915 instead of using the full HS00000915). In cases like this, the Medical Record Number Keyword Type in OnBase must be configured to be long enough to accommodate a value that includes all leading zeros.

If you want to allow your users to enter a Medical Record Number without entering the leading zeroes, select the Enable Keyword Zero Padding option when configuring this Keyword Type.

Data Type: Alphanumeric

Length: Varies. Typically, this is set between 8-12 characters long.

Account Number

The unique identification number assigned to a specific patient encounter.

The first three characters may be alphanumeric (although generally only the first two characters are non-numeric) and the remaining characters must be numerals.

All Meditech solutions use a fixed length to identify Account Numbers, although some facilities allow users to eliminate leading zeros when entering an Account Number value (e.g., HY5492 instead of using the full HY0000005492). In cases like this, the Account Number Keyword Type in OnBase must be configured to be long enough to accommodate a value that includes all leading zeros.

If you want to allow your users to enter an Account Number without entering the leading zeroes, select the Enable Keyword Zero Padding option when configuring this Keyword Type.

Data Type: Alphanumeric

Length: Varies. Typically, this is set to 12 characters long.

Document Date

The date of the patient encounter.

Data Type: Generally Date, although Date/Time can also be used.

Meditech Retrieval ID

The unique Meditech identification number that is assigned to each document.

The first two digits of this Keyword Value are referred to as the retrieval prefix. The retrieval prefix is used to indicate whether the document is associated with the test system or the production system.

Typically, documents stored in OnBase are given a retrieval prefix of 59 for in the test environment and 58 in the production environment.

If a Meditech external system is added in addition to the default Meditech Magic, Meditech Client/Server, or Meditech M-AT systems, the external system ID of the new Meditech system is added to the Keyword value as a prefix. The external system ID precedes the retrieval prefix. This prefix allows the Meditech Viewer and Multiserver to retrieve documents for the Meditech system they are configured to serve.

CAUTION:

If this value is ever deleted or changed (for example, when a user re-indexes a document), users will be unable to retrieve related documents from OnBase.

Data Type: Alphanumeric

Length: 250

Depending on your business processes, other Keyword Types may be created and configured. See the System Administration documentation for more information on creating and configuring Keyword Types.

If your solution includes multiple Meditech facilities, it is highly recommended that you also configure the following Keyword Type:

Keyword Type Name

Description

Configuration

Facility Name

The name of the facility in which the patient encounter took place.

Data Type: Alphanumeric

Length: Varies, depending on configured medical facility names.