When you select a Data Set in the Front Office Scanning client, Keyword validation is automatically performed for the Meditech Medical Record # and/or Chart ID # / Account # data fields, which have been mapped to corresponding OnBase Keyword Types. If the values for either of these fields are matched to the corresponding values in a Meditech system, the remaining values for the matching Meditech record (e.g,. Patient First/Middle/Last Name, Admit Date, etc.) are populated in the Data Set, overwriting any existing values, and the Related Documents list is automatically populated.
If zeros are present in the Medical Record # and/or Chart ID # / Account # data fields in your Meditech solution, and these zeros are omitted from the corresponding values in the selected Data Set, then these zeros are populated in the appropriate values when validation is successful. This ensures that the values stored in OnBase precisely match the corresponding data fields in your Meditech solution.
If a time is included in the Admit Date value in your Meditech solution, the time portion is removed when the value is populated in the corresponding OnBase Keyword Type field. This ensures that date-only Keyword Types (i.e., Date Keyword Types, as opposed to Date & Time Keyword Types) are populated correctly.
In the Selected Data Sets window, the Keyword Values are listed in the order in which they appear in the Front Office Scanning configuration file (i.e., in the order in which they appear in the Data Set element, followed by the order in which they appear in the Keywords element).