When you manually create a Data Set in the Front Office Scanning client, you must perform Keyword validation manually by clicking the Verify button.
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In the Front Office Scanning client, manually create a Data Set. At a minimum, enter a Keyword Value for the Medical Record # and/or the Chart ID # / Account #.
The Verify button is enabled.
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Click Verify to test the values specified in the Data Set against the corresponding values in your Meditech solution.
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If the values for the Medical Record # and/or Chart ID # / Account # specified in the Data Set are matched to the corresponding values in your Meditech solution, the remaining values for the matching Meditech record (e.g,. Patient First/Middle/Last Name, Admit Date, etc.) are populated in the Data Set, overwriting any existing values, and the Related Documents list is automatically populated.
Note:If zeros are present in the Medical Record # and/or Chart ID # / Account # data fields in your Meditech solution, and these zeros are omitted from the corresponding values in the selected Data Set, then these zeros are populated in the appropriate values when validation is successful. This ensures that the values stored in OnBase precisely match the corresponding data fields in your Meditech solution.
Note:If a time is included in the Admit Date value in your Meditech solution, the time portion is removed when the value is populated in the corresponding OnBase Keyword Type field. This ensures that date-only Keyword Types (i.e., Date Keyword Types, as opposed to Date & Time Keyword Types) are populated correctly.
Note:In the Selected Data Sets window, the Keyword Values are listed in the order in which they appear in the Front Office Scanning configuration file (i.e., in the order in which they appear in the Data Set element, followed by the order in which they appear in the Keywords element).
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If validation fails, an error message is displayed.
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