Polling File Contents - OnBase for Meditech with ODA - English - Foundation 22.1 - OnBase - Premier - external - Standard - Essential - Premier - Standard - Essential

OnBase for Meditech with ODA

Platform
OnBase
Product
OnBase for Meditech with ODA
Release
Foundation 22.1
License
Premier
Standard
Essential

The Meditech Polling file is a text file that contains details of all external deficiencies. To avoid processing errors, make sure the following requirements are met:

  • The Deficiency Types in the polling file must match the codes (reason mnemonics) configured for the external Deficiency Types in OnBase. See Mapping Reason Mnemonics for Polling Files.

  • The provider information must match either the Physician Number or the EMR System ID of a Physician in OnBase. Physicians must not be set up as secondary signers.

  • The encounter or account number must match an existing OnBase chart.

If processing fails for one of these reasons, the reason is recorded in a verification report in the SYS Verification Reports Document Type.

The following is an example of a polling file entry:

"M","M1007","MEDITECH1","1","2","MEDUSO","DR99X5","20110919","1002","EXTERNALDEFICIENCY","OE ORDERS POM - 20110429-0013"

Not all of the information in the file is used for deficiency synchronization. For information about each component in this file, see the following table:

Field Seq #

Description

Data Type/Length

1

Prefix—Used to determine the Meditech system facility where patient belongs. OnBase does not use this field.

Char(2)

2

MRI.urn—The patient's unique reference number in the Meditech medical records system. OnBase does not use this field.

Char(25)

3

The patient's Account or Visit or Encounter number—This is the visit identifier (chart number) used in OnBase.

Char(12)

4-5

Position within the Meditech incomplete record where the physician and deficiency reside. OnBase does not use these fields.

Int, Int

6

Reason Mnemonic—In Meditech, a "reason" is equivalent to a Deficiency Type. This is the reason mnemonic set up in OnBase.

Char(10)

7

The physician mnemonic is the unique identifier of a physician in the Meditech system. This is the physician number in OnBase.

Char(10)

8

Deficiency creation date—This is the date that will be added to the deficiency in OnBase.

Char(8)

9

Deficiency creation time—This is the time that will be added to the deficiency in OnBase.

Char(4)

10

Patient's Medical Record Number—This is the patient identifier/account (MRN) used in OnBase.

Char(10)

11

External Document Type—This is the document type that will be displayed within the Medical Records Web and Unity Client. This is not a document type within OnBase.

Char