A Retention Plan consists of the actions that must happen in order for a record to reach the end of its life cycle. Possible actions can be a specific period of time elapsing or an event. Retention plans set the rules for managed folders. Retention plans are assigned at the Folder Type level. The appropriate retention plan must be configured before configuring a Records Management Folder Type.
Retention plans control the following status transitions:
Close: An action that closes the folder and does not allow any more records to be filed into the folder. The cutoff action typically follows a close action.
Cutoff: An action that signals that the specified retention period should begin and allows disposition instructions to be completed.
Final Disposition: The final disposition is the records final status. The record could be destroyed, purged, or retained permanently.
The Close and Cutoff status transitions can be configured for time intervals, a specific date, or by event. Transitions to final disposition can only be set to time intervals.
To create a retention plan:
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Enter a name for the plan and click Create. The Retention Plan Settings dialog box is displayed.
