The system is typically installed with the following standard file formats. File formats can be added, changed, or renamed after installation. Each file format has an associated system ID number that identifies the format. If the number is less than 100, it is a system file format. If the number is greater than 100, it is a user-defined file format. The system uses the following viewers to display documents.
Some of the standard file formats are only available if you are licensed for their corresponding modules.
|
File Format |
Viewer Type |
# |
Description |
|---|---|---|---|
|
Adobe XDP |
Internal Viewer |
52 |
This file type is used by Adobe LiveCycle Form Server for rendering items to PDF or HTML. |
|
AFP Document |
Internal Viewer |
29 |
AFP (Advanced Function Printing) is a document description language used by IBM Corporation for system-managed printing. A software module (often a printer driver) creates an AFP file containing text, graphics, and formatting information. Processed with the AFP Processor, AFP documents use the internal viewer. |
|
ApproveIT Electronic Signature |
Image |
25 |
This proprietary file format is used for storing electronic signature data from ApproveIT. |
|
AVI Movie |
Internal Viewer |
18 |
Do not select this File Format when indexing or configuring new Document Types. This is a legacy setting retained for backwards compatibility. CAUTION:
It can take a long time to display large AVI files in OnBase. For example, an AVI file of 500 MB may take over 10 minutes to be displayed. |
|
CAD Document |
Internal Viewer |
69 |
Use this file format to import CAD documents into OnBase. For more information, see the CAD Services documentation. |
|
Classification Configuration |
Internal Viewer |
66 |
Do not select this File Format when indexing or configuring new Document Types. It is for internal use only. |
|
Configuration Package |
Internal Viewer |
71 |
Do not select this File Format when indexing or configuring new Document Types. It is for internal use only and used for Change Control. |
|
DICOM Study |
Internal Viewer |
51 |
This file format is used for DICOM placeholder documents, which allow users to retrieve DICOM studies stored in an external repository. These placeholders are created using the OnBase HL7 module. For more information, see the HL7 help files. |
|
DJDE |
Internal Viewer |
31 |
Do not select this File Format when indexing or configuring new Document Types - it is for Internal use and used for CD Distribution. |
|
Dynamic Document |
Dynamic Statement |
28 |
Use with the Statement Composition Module. The Document Type assigned to the Statement must use File Format Dynamic Document. In Statement Composition, when the Dynamic document is viewed the viewable image is generated from .odf and .smt file components. |
|
Electronic Form |
Electronic Form |
24 |
Use for Mark-up language documents [html, htm, xml, including associated Keyword Values and non-keyword values (comments)]. |
|
Email Message |
Internal Viewer |
63 |
Use this file format to import EML files into OnBase. |
|
Emtex AFP/Metacode |
Internal Viewer |
11 |
Do not select this File Format when indexing or configuring new Document Types. This is a legacy setting retained for backwards compatibility. |
|
Engineering Drawings |
Internal or External Viewer |
55 |
Do not select this File Format when indexing or configuring new Document Types. This is a legacy setting retained for backwards compatibility. This file format is used for generic engineering drawings. |
|
Export Transfer Document |
Image |
5 |
Do not select this File Format when indexing or configuring new Document Types - it is for Internal use only and used for CD Distribution. |
|
FormDocs Document |
FormDocs Filler |
49 |
Use for FormDocs form documents. Note:
Only the Help menu and the Print, Spell Check and Zoom to Scale toolbar buttons are available in FormDocs Filler when viewing a FormDocs Document in the OnBase Client module. |
|
FormDocs Template |
FormDocs Filler |
50 |
Use for FormDocs template documents. Note:
These documents currently cannot be viewed from within the OnBase Client module. |
|
Geolocation Map State |
Internal Viewer |
68 |
This file format is used by the Integration for Esri to store saved map state documents. For more information, see the Integration for Esri documentation. |
|
HL7 Waveform |
Internal Viewer |
48 |
This is the HL7 file format used for detailing medical test results relating to EKGs. |
|
HTML |
HTML |
17 |
Use for HTML documents. |
|
HTML Unicode |
Internal Viewer |
43 |
Displays HTML files that use Unicode encoding as well as files that use ASCII encoding. |
|
Image File Format |
Image |
2 |
Use for Image Documents. The system can view and store a variety of image documents in the Image File Format, including: 24-bit TARGA(.tga), Amiga IFF(.iff), Brooktrout(.bt), CALS(.cal), Clip(.clp), Bitmap (Compressed or Uncompressed)(.bmp), DCX(.dcx), EPS Screen Preview(.eps), GIF(.gif), JPEG(.jpg), Macintosh PICT (Raster Only)(.pct), PCS(.pcx), Photoshop Document(.psd), Sun Raster(.ras), TIFF (Group III, Group IV, Huffman, LZW, Packbits, JPEG-compressed or Uncompressed)(.tif), Windows Icon(.ico), WMF (Raster Only)(.wmf), WPG (Raster Only)(.wpg), X-Windows Bitmap(.xbm), X-Windows Drawing(.xwd), X-Windows Pixmap(.xpm) Tip:
Whenever possible, it is considered a best practice to store image documents as bi-tonal (black and white) TIFF-Group IV files. If you need to store documents as color or grayscale images, it is considered a best practice to store them as JPEG files. Note:
TGA files are only supported in the OnBase Client. Note:
Animated GIF files are rendered as multiple pages of still images when viewed in any OnBase client. When exporting an animated GIF in its native or original format, it will export as a collection of still images. |
|
Image Rendered PDF |
Image |
59 |
This file format allows PDFs to be rendered as images and viewed in the image viewer (including accept markups, notes, and annotations). Note:
Upon saving a redacted document or creating a revision using an Image Rendered PDF document, the resulting document is saved as a TIFF. The original document, if available, remains a PDF. Note:
You cannot add markups or redactions to Image Rendered PDF documents in the Unity Client. CAUTION:
Test this file format in different environments to ensure the documents are being displayed properly. Tip:
If you would like this to be a default format for incoming PDFs, select the Respect Custom File Types option in Document Types | Settings. |
|
Internal XML |
XML viewer with built-in stylesheet |
41 |
Associate this file format with Licensing Certificates in the system. |
|
Lotus Notes Document |
OLE Server |
40 |
Use for Lotus Notes documents (documents use Object Linking and Embedding.) Note:
If viewing large DXL files with numerous attachments using the Style Sheet takes longer than expected, use the native (Lotus Notes) viewer to decrease the amount of time. If you use the OnBase Client or the Workflow module from within the OnBase Client to retrieve mail messages stored in their native format (DXL), the messages will be opened in Lotus Notes. If you retrieve mail messages on a workstation that does not have Lotus Notes, messages are displayed using the configured XML Style Sheet for the Document Type. If you use the Web Client to retrieve mail messages stored in their native format, the messages display using the configured XML Style Sheet, regardless of whether Lotus Notes is installed on the workstation. You can only open true e-mail attachments from messages displayed using an XML Style Sheet. You cannot open attachments or files embedded in the message itself, nor can you open attachments if their links lack file extensions. |
|
Media Stream |
Internal Viewer |
65 |
This file format is used by the OnBase Media Server. |
|
Meditech Archive Report |
Meditech |
54 |
This is a proprietary file format created by Meditech that is used for report generation. |
|
MidMark Car Document |
Internal Viewer |
53 |
This is a proprietary file format used by MidMark for medical test results. Note:
The viewer used to view this file format is the property of MidMark. In terms of OnBase usage, it can only be launched from the OnBase Client. For issues regarding this viewer, contact your MidMark first line of support. |
|
MidMark Stress Report |
Internal Viewer |
56 |
This is a proprietary file format used by MidMark for medical test results. Note:
The viewer used to view this file format is the property of MidMark. In terms of OnBase usage, it can only be launched from the OnBase Client. For issues regarding this viewer, contact your MidMark first line of support. |
|
MS Excel Spreadsheet |
OLE Server |
13 |
Use for MS Excel application documents. (Documents use Object Linking and Embedding.) Note:
The Unity Client Document Viewer does not support viewing XML documents imported as Microsoft Office file types. Custom file formats should be created and configured to open XML documents in the appropriate Microsoft Office application. |
|
MS Outlook Message |
OLE Server |
35 |
Use for MS Outlook application documents. (Outlook documents use Object Linking and Embedding.) |
|
MS Power Point |
OLE Server |
14 |
Use for MS PowerPoint application documents. (PowerPoint documents use Object Linking and Embedding.) Note:
The Unity Client Document Viewer does not support viewing XML documents imported as Microsoft Office file types. Custom file formats should be created and configured to open XML documents in the appropriate Microsoft Office application. |
|
MS Word Document |
OLE Server |
12 |
Use for MS Word application documents. (Word documents use Object Linking and Embedding.) Note:
When using macros in an MS Word document containing the initialization code called from the AutoExec function, it will NOT be called when the document is opened within the Client inside an OLE window. In order for the functionality to work, a new function defined by the Client, DMAutoExec, must be created and the code within AutoExec must be duplicated. Note:
Any functionality defined within the DMAutoExec function will only be performed when the document is opened within the Client's OLE window, and will NOT have any effect on the original document when opened within MS Word. CAUTION:
If the DMAutoExec function is not used, and the MS Word document is imported into the Client, the macro will NOT perform its function. Note:
The Unity Client Document Viewer does not support viewing XML documents imported as Microsoft Office file types. Custom file formats should be created and configured to open XML documents in the appropriate Microsoft Office application. |
|
PCL (Full size) |
PCL (Full Size) |
33 |
Provides the ability to print from OnBase retaining the output attributes as when you send the PCL code directly to the printer. Assign a document to this file type if you want to save a PCL document in the exact size as the PCL output. Note:
If there is any output near the left or right edges of the document (non-printable area) PCL (Full Size) should not be used. |
|
PCL (Original Implementation) |
PCL |
37 |
This file type is for PCL documents with certain drawing characters or foreign accented characters in systems upgrading to newer versions of OnBase(from 3.6 to later versions). Note:
Consult your system administrator for assistance and verification before attempting to use this format. CAUTION:
Do not select this file format for importing or indexing PCL documents unless you are certain that it supports all the special characters in the PCL documents that you are migrating to a new DMS or version. |
|
PCL 2 (Data Stream) |
PCL |
46 |
Use for Printer Control Language documents. The PCL 2 (Data Stream) replaces the PCL Data Stream file format and more closely replicates the output of sending PCL code directly to a printer, including providing a left margin in the output. If Use File Type From Document Type on the Advanced tab of the process settings is not selected, the system will use the old PCL Data Stream file format Viewer Type, which is retained for backwards compatibility. For more information, see the PCL Input Filter documentation. |
|
PCL Data Stream |
PCL |
10 |
Do not select this file format when indexing or configuring new Document Types. This is a legacy setting retained for backwards compatibility. The PCL Data Stream file format has been replaced by PCL 2 (Data Stream). |
|
PCL Dictionary Import |
Dictionary PCL |
30 |
(Proprietary Setting for specific configurations) |
|
PCL Filter |
PCL Filter |
21 |
(Proprietary Setting for specific configurations) |
|
PCL Self-Contained |
PCL Self-Contained |
36 |
(Proprietary Setting for specific configurations) |
|
|
Internal Viewer |
16 |
Use this File Format for the ability to view PDF documents. By default, PDF documents are displayed using the OnBase internal viewer. Your system can be configured to open PDF documents in an instance of Acrobat or Acrobat Reader instead of the internal viewer. For more information on configuring PDF documents to open in an instance of Acrobat or Acrobat Reader, see the section on viewing PDF documents in Acrobat or Acrobat Reader in the OnBase Client documentation. Note:
OnBase functionality (e.g., notes, cross-references, etc.) is not available to PDF documents opened outside of the OnBase internal viewer. Note:
Adobe Acrobat or Acrobat Reader must be installed on workstations accessing PDF documents, regardless of whether the document is displayed using the internal viewer or is opened in an instance of Acrobat or Acrobat Reader. |
|
Physical Record |
Internal Viewer |
39 |
Used for the Physical Records Management module. This File Format cannot be used to import or re-index a document into the system. |
|
Quick Time Movie |
Internal Viewer |
19 |
Use for QuickTime files - will display in the system's internal viewer. |
|
Raw Text Report Format |
Internal Viewer |
62 |
This file format is used by the Medical Records Transcription Interface for storing and editing raw text renditions of medical transcriptions. For more information, see the Medical Records Unity Client or DeficiencyPop documentation. |
|
Redacted Image |
Image |
22 |
Do not select this File Format when indexing or configuring new Document Types. This is a legacy setting retained for backwards compatibility. |
|
Rich Text Format |
OLE Server |
15 |
Use for Rich Text Format application documents (Rich Text Format documents use Object Linking and Embedding.) Note:
Microsoft Word must be installed on the workstation to view Rich Text Format documents. If Microsoft Word is not installed, a custom file format can be created to view Rich Text Format documents within OnBase. |
|
Spicer Document |
Internal or External Viewer |
44 |
Do not select this File Format when indexing or configuring new Document Types. This is a legacy setting retained for backwards compatibility. This file format is used for used for compound engineering drawing documents. |
|
Solution Package |
Internal Viewer |
72 |
Do not select this File Format when indexing or configuring new Document Types. It is for internal use only and used for Change Control. |
|
Text Report Format |
Text |
1 |
Use for text documents. |
|
Thumbnail Image |
Internal Viewer |
47 |
Use to open image documents in the OnBase Client's thumbnail-only Document Viewer by default. Users can double-click a thumbnail of a page to open the document to that page. Text and OLE documents will open with their appropriate viewer types. Note:
This file format is generated internally as part of a DIP or scan queue process. It should not be used as the default file format for a Document Type. |
|
UnityForm |
Unity Form |
57 |
This file format can be used as the Default File Format when creating a Document Type to store Unity Forms. It is not required to choose this file format when storing Unity Form documents, however. This file type should not be used as a file format when importing documents in the Client. |
|
Virtual Electronic Form |
Virtual Electronic Form |
27 |
Use for documents that have only Keyword Values (no file is associated). |
|
VNA DICOM |
Internal Viewer |
64 |
This file format is used by OnBase VNA for storing DICOM documents. |
|
WAV Audio File |
Internal Viewer |
20 |
Use for .wav files. The file will display with the system's internal viewer. |
|
XML |
XML Viewer |
32 |
Use this format when importing or indexing XML documents. Note:
When an XML document references an external XSL stylesheet, each user requires file access to the XSL stylesheet for the document to be displayed properly. If the user does not have access to the XSL stylesheet, the user will only see the raw XML for the document. |
|
Zip Compression Archive |
Internal Viewer |
70 |
Use this file format to import Zip Compression Archive files into OnBase. Note:
Files using this format can only be viewed in the Unity Client. |
|
Zipped Html Archive |
Internal Viewer |
60 |
Use this file format when importing a zipped file containing HTML content that can be used as an HTML archive (e.g., a manual or archived Web site). Upon viewing, the file is unzipped and stored locally. Note:
Files using this format can only be viewed in the Unity Client. |