A Keyword Data Set is a set of Keyword Values, which limits the values that appear in a drop-down list. Only those values that reside in the Keyword Data Set are displayed in the drop-down list.
Keyword Type Data Set configuration settings are not available when configuring a Cascading Data Set.
When entering values for a Keyword Type that uses a Keyword Data Set, typing a partial value and selecting the drop-down list returns all Data Set values that begin with the entered value.
The following items should be noted regarding Keyword Type Data Sets:
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OnBase does not respect partial values for externally filled Keyword Data Sets.
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OnBase cannot validate Keyword lengths for externally filled Keyword data sets, but externally filled Keyword data sets must still respect the configured Keyword lengths of the Keyword Types in OnBase.
Tip:For more information about externally filled Keyword Data Sets, see Enabling External Keyword Data Sets.
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Keyword Type Data Sets containing more than 100 values are not displayed in their entirety when selecting the drop-down list in the Web Client. Only the first 100 values are displayed.
To configure a Keyword Type Data Set:
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Select the Keyword Type at the Keyword Type Configuration dialog box and click Data Set.
Note:
To enable the Data Set option, Use Keyword Data Set must be selected in the Data Sets | Drop Down Lists section of the Keyword Type Settings dialog box.
The Keyword Data Set Configuration dialog box is displayed.
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Select the sort method to use when displaying the data set (if necessary). Upon creation, values are displayed in ascending order by default. To sort in descending order, click the Value column header.
The sort method selection is reflected in the Value column header by an up arrow (ascending order) or down arrow (descending order).