Configuration for Security Keywords - System Administration - Cloud - Foundation 24.1 - Foundation 24.1 - Ready - OnBase - Essential - Premier - Standard - external - Standard - Premier - Essential

Cloud System Administration

Platform
OnBase
Product
System Administration - Cloud
Release
Foundation 24.1
License
Standard
Premier
Essential

Security Keywords restrict a user's ability to view documents based on document Keyword Values.

CAUTION:

SQL Custom Queries do not respect Security Keywords in the OnBase Client. Users that execute SQL Custom Queries may be able to access documents they should not be allowed to access. This does not apply to the OnBase Core (for example, the Web or Unity Client). The OnBase Core respects Security Keywords when executing SQL Custom Queries.

Note:

Security Keywords do not restrict document viewing rights in Workflow. Instead, the configuration of the work queue determines access to documents.

Currency, Date, and Floating Point Keyword Types cannot be configured as Security Keywords.

You may implement Security Keyword restriction of documents and folders in two ways:

  • Equal: limits the viewing to documents that contain the specified value only.

  • Not Equal: limits the viewing to all documents except for those with the specified value. Documents with null values for a Not Equal Security Keyword Type are returned for viewing unless the Perform security keyword checking during database query Database Settings option is selected.

    Note:

    The Perform security keyword checking during database query does not apply in all document and folder search queries. This setting only applies to viewing documents when searched by Document Type or folders searched by Folder Type.

Either option can be applied to all users in a User Group or to an individual user.