If you add multiple instances of a specific Security Keyword Type to one user or User Group, that user or User Group will be able to view documents that contain any of the configured Security Keyword Values. For example, a user is configured with the following Security Keyword Types:
Department = Executive
Department = Sales
If this user attempts to retrieve documents that contain the Department Keyword Type, that user will be able to see all documents that have been indexed with the Department Keyword Value of Executive, as well as all documents that have been indexed with the Department Keyword Value of Sales.
However, if you add different Security Keyword Types to one user or User Group, that user or User Group will only be able to view documents that contain all of the configured Security Keyword Values. For example, a user is configured with the following Security Keyword Types:
Department = Sales
Employee = John Adams
If that user attempts to retrieve documents that contain both the Department and Employee Keyword Types on them, that user will only be able to view documents that contain a Department Keyword Value of Sales and an Employee Keyword Value of John Adams.
To assign Security Keywords to a user or User Group, follow these steps:
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Click Security Keywords to access the Security Keyword dialog box.
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The Security Keyword Settings dialog box is displayed.
