Specifying Delete Orphans Options - System Administration - On-Premises - English - Foundation 22.1 - OnBase - Essential - Premier - Standard - external - Standard - Premier - Essential

On-Premises System Administration

Platform
OnBase
Product
System Administration - On-Premises
Release
Foundation 22.1
License
Standard
Premier
Essential

If you selected Schedule Delete Orphans from the Folder Maintenance right-click menu to schedule orphaned folders to be deleted, you need to select options related to deleting the orphaned files.

To specify Delete Orphans Options for a scheduled purge:

  1. After the Schedule Configuration options are configured on the Schedule Configuration tab, select the Delete Orphans Options tab from the Schedule Management window.
  2. Select the Folder Types you'd like orphans to be deleted from by expanding the folder tree and selecting the appropriate check box(es).

    If you select a parent folder but do not select any of its child folders, the scheduled process will only delete the parent folder's orphans and its child folders' orphans if all folders in its folder tree are empty.

    For example, you select a parent folder called HR - Employee Folder. That folder's orphans and its children's orphans (such as folders designated for performance reviews, applicant information, and other employee documents) are only automatically deleted if all folders in the tree are completely empty.

    Note:

    An orphaned folder is only eligible for deletion via Schedule Management if the folder is more than 24 hours old. The reason for this is you could potentially create new folders that do not yet contain documents only to have them deleted or purged by an existing scheduled process shortly thereafter.

  3. From Folder Disposition, choose how you would like the orphaned folders to be processed:
    • Send to Folder Maintenance- Sends the deleted folders to Folder Maintenance for final review before purging.

    • Purge Immediately- Permanently removes the folders from OnBase immediately without sending them to Folder Maintenance.

      CAUTION:

      If you select Purge Immediately, orphans and their children's orphans are removed permanently and cannot be retrieved from OnBase. Sending the orphans to Folder Maintenance is recommended because it allows you to review all deleted orphans and restore those that were deleted unintentionally.

  4. To limit the amount of time that one process can run, select the Limit Processing Time (minutes) check box and enter the maximum amount of time a scheduled deletion may run (in minutes) in the associated field.