Unrestricted Query Warning - System Administration - On-Premises - English - Foundation 22.1 - OnBase - Essential - Premier - Standard - external - Standard - Premier - Essential

On-Premises System Administration

Platform
OnBase
Product
System Administration - On-Premises
Release
Foundation 22.1
License
Standard
Premier
Essential

The options in this section work in conjunction with the warning message that is displayed when you run an unrestricted query.

The message states that the query will take a long time if no search criteria or Keyword Values are entered to narrow the search.

Document Setting

Description

No Warning

When selected, OnBase returns the queried documents without displaying an unrestricted query message.

Warn and Run Queries

When selected, a warning message is displayed when a user attempts to run an unrestricted query.

When this message is displayed to the user, he or she can click Yes to perform the query or click No to cancel the query or modify it to limit the search results.

The available Warn and Run Queries are displayed below:

  • Warn and Run, Date Required. Asks the user to enter a date before performing the document search.

  • Warn and Run, Keyword Required. Asks the user to enter a Keyword Value before performing the document search.

  • Warn and Run, Date OR Keyword Required. Asks the user to enter a Keyword Value or Date before performing the document search.

  • Warn and Run, Date AND Keyword Required. Asks the user to enter a Keyword Value and Date before performing the document search.

Warn and Cancel Queries

When selected, a warning message is displayed when a user attempts to run an unrestricted query. A user must enter search criteria or the search cannot be performed.

Note:

When a user is a member of a User Group with the Override Query Restrictions Product Right, the Warn and Cancel Queries option functions the same way as the Warn and Run Queries option. Users see the Warn and Run message and can select to cancel the search or to continue with the search.

The available Warn and Cancel Queries are displayed below:

  • Warn and Cancel, Date Required. Requires the user to enter a date before performing the document search.

  • Warn and Cancel, Keyword Required. Requires the user to enter a Keyword Value before performing the document search.

  • Warn and Cancel, Date OR Keyword Required. Requires the user to enter a Keyword Value OR Date before performing the document search.

    Note:

    The Warn and Cancel, Date OR Keyword Required option is automatically selected when you create a new Document Type. This prevents users from retrieving documents without entering a Date or Keyword Value. Restricted queries assist users in performing appropriate, well-defined searches.

  • Warn and Cancel, Date AND Keyword Required. Requires the user to enter a Keyword Value AND Date before performing the document search.

Note:

If a Document Type Group search is performed and one or more of the Document Types has a Required Keyword Type, but there are no common Keyword Types between the Document Types, a warning will not be issued despite any warning settings a Document Type has.