Auto Number Keyword Types are numeric Keyword Types configured to help track the creation of E-Forms and Unity Forms in the system. They are unique identifiers that cannot be edited or modified during or after form creation.
Auto Number Keyword Types are only supported with E-Forms and Unity Forms in the Unity Client, Web Client, and in Workflow. All other file types are not supported and may result in unexpected behavior or errors.
The Auto Number Keyword Type will not increment when creating an E-Form if the Auto Number Keyword Type is not configured with the OBKey_ tag.
When a new E-Form or Unity Form using an Auto Number Keyword Type is created in OnBase, the value of the Auto Number Keyword Type is incremented by one. If during the process of form creation, the user decides to cancel or close the form without submitting it, the Auto Number Keyword Type value is still incremented. Even though the last form was not submitted, the next form created increments the Auto Number Keyword Type value. For example, if you submit an E-Form, cancel the submission of a second E-form, and submit a third E-Form, the third E-form's Auto Number Keyword Type value is incremented 2 from the first submitted E-Form.
Since users may cancel documents during creation, the Auto Number Keyword Type value should not be used to determine an accurate count of documents within a specific Document Type. For a more accurate count of submitted form documents into the system, a Workflow solution could be created to capture forms of the specific type on submit using a numeric Keyword Type (given an initial value and used in the Workflow module as a counter) and the Workflow action Key – Increment Keyword on This Document. The value of the counter can be used to trigger other Workflow actions.
Auto Number Keywords can only be of a Numeric 9 or Numeric 20 value.