Configuration for Security Keywords - System Administration - On-Premises - English - Foundation 22.1 - OnBase - Essential - Premier - Standard - external - Standard - Essential - Premier

On-Premises System Administration
Platform
OnBase
Product
System Administration - On-Premises
Release
Foundation 22.1
License
Standard
Essential
Premier

Security Keywords restrict a user's ability to view documents based on document Keyword Values.

CAUTION:

SQL Custom Queries do not respect Security Keywords in the OnBase Client. Users that execute SQL Custom Queries may be able to access documents they should not be allowed to access. This does not apply to the OnBase Core (for example, the Web or Unity Client). The OnBase Core respects Security Keywords when executing SQL Custom Queries.

Note:

Security Keywords do not restrict document viewing rights in Workflow. Instead, the configuration of the work queue determines access to documents.

Currency, Date, and Floating Point Keyword Types cannot be configured as Security Keywords.

Implement Security Keyword restriction of documents two ways:

  • Equal- limits the viewing to documents that contain the specified value only.

  • Not Equal- limits the viewing to all documents except for those with the specified value. Documents with null values for a Not Equal Security Keyword Type are returned for viewing unless the Perform security keyword checking during database query Database Settings option is selected.

Tip:

For more information on this option, see the Database Settings section.

Either option can be applied to all users in a User Group or to an individual user.