A document's history is a log maintained by OnBase of all the actions performed on the selected document. If you have the appropriate administrative rights, you can view a history of the document that is currently open in the Document Viewer or displayed in the Document Search Results list. You cannot change any of the information in a document's history.
To view the history of an open document or a document in the Document Search Results list, right-click and select History.
The Document History window lists the past actions performed on the document. By default, the entries are sorted in descending order, with recent actions listed first.
The Document History window displays actions in the following columns:
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Log Date
Lists the date when the action was performed. The date is formatted to correspond with the Windows Short Date format. This configuration can be found in Start | Control Panel | Regional and Language Options | Regional Options tab.
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Log Time
Lists the time when the action was performed. This time is based on the time of the database server.
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User Name
Lists the person logged on when the action was performed
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Action
Lists the action performed. Actions that can be logged depend on the modules your solution is licensed for.
Actions include, but are not limited to:
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Viewing/creating/deleting a document
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Creating a document from an existing document
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Creating a revision/redaction
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Checking out/in a document
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Undoing a check out
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Printing a document
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Exporting/saving a document externally
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Sending a document through internal mail or external mail
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Saving a document's rotation
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Adding/deleting a page
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Reordering pages
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Copying pages to a new document
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Marking/unmarking a page for rescanning or scanning additional pages
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Copying content from text/image documents to the clipboard
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Creating/modifying/viewing/deleting a note
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Viewing document Keyword Values
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Adding/modifying/deleting a Keyword Value
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Adding a signature to a document
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Data mining a document
Note:The Replace Keywords action in the Configuration module is not logged in a document's history log.
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Message
Lists the Document Handle and the Auto-Name of the document