Printing Documents - Unity Client - Foundation 23.1 - Foundation 23.1 - Ready - OnBase - Essential - Premier - Standard - external - Standard - Premier - Essential

Unity Client

Platform
OnBase
Product
Unity Client
Release
Foundation 23.1
License
Standard
Premier
Essential

Print is available from the Document tab ribbon if you have the appropriate user rights.

Note:

When printing PDF documents with a paper size other than 8.5 x 11 inches, use the print option on the Adobe toolbar.

  1. To print a document, perform one of the following actions:
    • From a Document Search Results list, select one or more documents, right-click and select Print.

    • From an open document, click Print on the Document tab.

    • From an open image or text document, right-click and select Print.

  2. The Print pane is displayed:
    Note:

    Depending on your configuration, printing an Electronic Form (E-Form) or HTML document from the Document Viewer will print the document using Internet Explorer instead of OnBase.

  3. In Copies, type or select the number of copies you want to print.
    Note:

    When printing several copies of a multi-page document to XPS or PDF Creator, some print jobs may combine.

  4. Select one of the available printers from the Print To... drop-down list.
    Note:

    Click the Printer Properties hyperlink to configure options specific to the selected printer. See the documentation for your printer for more information on these options. This hyperlink is not available when printing to a print queue.

  5. Select a print format from the Print Format drop-down list. Print formats determine the appearance of the selected documents. When you select a print format, its settings are used as defaults for subsequently printed documents of the same Document Type. If a batch is selected, or your system administrator has not associated a print format with the Document Type, the settings is <Default>. To override the print format defaults, change the settings in the Print pane.

    When printing multiple items with varying document types, select <Use Doc Type Default> from the Print Format drop-down list. This selection will allow each document to print using the print format configured for each Document Type.

    CAUTION:

    If using the <Use Doc Type Default> setting, do not use the Printer Properties option. A conflict between assigned options may occur and result in unexpected output. If you have used the Printer Properties option and have also changed a standard setting (such as Orientation) that may conflict with the Document Type default print settings, the <Use Doc Type Default> setting overrides any options set in the Printer Properties dialog.

    Note:

    The <Use Doc Type Default> setting is not available for Document Types that have Default Print Format set to <None>.

    Note:

    You cannot apply a print format when printing PDF or OLE documents.

  6. Select from the following Settings drop-down lists:

    Setting

    Description

    Print Range

    Print All Pages: Prints all pages of the document(s).

    Print Custom Range: Prints a range of pages from the image or text document. Type a range of pages in the Pages field. If you type a complex range into this field, the pages will be printed in the appropriate order. For example, you could enter 5, 1-3, 9. In this case, page 5 of the document would be printed first, followed by pages 1, 2, 3, and 9.

    Note:

    When printing multiple documents, the Print Custom Range setting is only available if the first document selected supports printing a range of pages. It is not available when the first document selected does not support printing a range of pages, or when printing documents that do not support page range selection.

    Note:

    Printing complex custom ranges is not supported when printing to a network printer.

    Print Current Page: Prints the current page of the document.

    Note:

    The Print Current Page setting is not available when printing a document from a document Search Results list.

    Note:

    The Print Current Page setting is not available when printing HTML documents, XML documents, E-Forms, Unity Forms, multiple documents, or when printing documents that do not support page range selection.

    Note:

    This setting is not supported when printing PDF documents.

    Orientation

    Portrait Orientation: Prints the top of the page on the shortest side of the paper.

    Landscape Orientation: Prints the top of the page on the longest side of the paper.

    Auto Orientation: Prints the page according to its dimensions. For example, if the height of the page is greater than the width, Portrait Orientation will be used. If the width of the page is greater than the height, Landscape Orientation will be used.

    Note:

    This setting is not supported when printing PDF or OLE documents.

    Note:

    This setting is not respected when printing XML documents. XML documents are printed using the default orientation setting of the printer.

    Print Overlay

    No Overlay: Prints the document without the associated overlay.

    Print Overlay: Prints the document with the associated overlay. The overlay that is printed may be different than the overlay that is displayed, depending on the configuration of the Document Type.

    Fax Compatible Overlay: Select this option if you are printing to a fax machine. OnBase arranges the overlay image in a way that faxing software can properly interpret. The overlay that is faxed may be different than the overlay that is displayed or printed, depending on the configuration of the Document Type.

    Note:

    This setting is not supported when printing PDF or OLE documents.

    Color Options

    Grayscale: Prints the document in black and white.

    Color: Prints the document in color, if a color printer is available.

    Note:

    Depending on your installed print drivers, these options may not be respected with certain printers.

    Note Options

    Note Icon/Annotation on Document: Prints the note icon/annotation (graphical representation of a note) on the document.

    Note:

    This setting is not supported when printing PDF or OLE documents.

    Note Text on Document: Prints the note text on the document. This setting is not respected by Overlapped Text annotations.

    Note:

    This setting is not supported when printing PDF or OLE documents.

    Note Text After Document: Prints the text of the document notes in the specified page range on a separate page.

    Note:

    Depending on your system's configuration, some note icons or text may not be printed no matter what Notes Options you have selected. See your system administrator if you have questions.

    Print Revision

    These options are only available if your database is licensed for EDM Services. For more information, see the EDM Services module reference guide.

    Image Scaling

    Best Fit Scaling: Prints image to fit, with scaling as necessary.

    One to One Scaling: Prints image actual size/scale (1:1 in terms of inches).

    Note:

    This setting is not supported when printing PDF or OLE documents.

    Job Settings

    Single Job: If multiple documents are highlighted, Single Job instructs the system to combine the selected documents into a single Windows print job, rather than printing each separately.

    Continuous Flow: If multiple documents are selected and are formatted for a multi-image layout on the page, the Continuous Flow option instructs the system to continue filling the page with images from the next document, filling the existing multi-page format before proceeding to the next page.

    Example of Continuous Flow: If you select three two-page documents for printing and choose a print format configured to print two rows and two columns, your output would be three pages, each of which is a single document. If you select Continuous Flow, your output would be two pages, the first page having two documents and the second page having the third document.

    Set As Default

    When selected, this option will use the selected settings as the default print settings. The settings will remain selected by default on the workstation for all document types until this option is deselected. If a setting is changed or Set as Default is deselected, the settings will remain selected until the user changes them, prints, or closes the Print pane.

    Note:

    This setting is not respected by the selections made for the following settings: Print To... when a print queue is selected, Print Format, Print Overlay, and Print Range.

  7. Click Print.
    Note:

    When printing multiple documents, the documents are printed in the order in which you selected them.