Submitting an Invoice - VPConnect - English - Foundation 22.1 - OnBase - external


Foundation 22.1

When you have completed entering information for both the invoice header and the invoice line records, you are ready to submit the invoice. Click the Submit button at the top of the Invoice Entry screen. This performs a series of validations and notifies the submitter of any issues found. Once the invoice is successfully submitted, it is converted into a PDF document and imported into the Automated Accounts Payable approval process.

The following sample illustrates what the invoice looks like when it is imported into the system.

The Status field of the invoice is initially updated to "Received" in VPConnect. The Automated Approval System picks it up and sends it out for approvals. Once this event occurs, the Status field of the invoice is updated to "In Process" in VPConnect. You can view the status of a submitted invoice at any time by going to the Invoice Query menu item.


The Keyword Type VP_Tracking_ID is populated on the invoice imported into IAConnect. This key value is a link back to the records in the VPConnect database.