From the Text tab in the Document Retrieval mode, you can create reports of External Text Searches, including the search criteria and results. Reports are saved in the SYS Search Reports Document Type, in the System Documents Document Type Group.
Complete the following steps to use Document Retrieval to conduct an External Text Search:
- To generate a report of the search, select the Create Report check box.
- Enter a name for the report in the Report Description field. This name will be the Description Keyword value by which you can search for the report in Document Retrieval.
- Enter the number of lines of text to show above and below the found text in the Lines Before and Lines After text fields.
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Upon initiating the search, the report is created and displayed in the Document Viewer. The report is also automatically stored in the SYS Search Reports Document Type, in the System Documents Document Type Group. Information in the report includes, but is not limited to, the following items:
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Date the report was generated
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User that generated the report
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Number of documents searched
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Search string criteria
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Number of occurrences (hits) of the search string
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Workstation from which the report was generated
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Names (Auto-Name string) of all documents found that met the search string criteria (Auto-Name)
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Clear the Create Report option and initiate the search again to display the Document Retrieval list with all documents that meet the search criteria.
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Click a page number link to display that result. Show or hide the Navigation Bar to expand the viewable area.
Note:
Because the report is a document like any other document in the system, you can retrieve it through the Document Retrieval Process or by Custom Query. You can also include SYS Search Reports documents in a folder system or in your personal envelopes.